Place: Bob Stewart’s home
Attendance: Board members Bob Stewart, Mike Lowden,
Cheryl Simpson, Ralph Culver and Karen St.Clair; Chet Mayflower absent; Larry
Edwards and Susan Keene from Property Services Group
I. Call to Order by Bob Stewart at 6:35 p.m.
II.
Review of Minutes
1.
November
2013 – Motion by Mike Lowden to accept. 2nd by Ralph Culver. Motion
passed
2.
January
2014 – Motion by Cheryl Simpson to accept as revised. 2nd by Ralph
Culver. Motion passed.
III.
Financial Report by Susan Keene
1.
Net
worth = $214,584.68
2.
YTD
Loss = $4,594.22
The
losses in January are due to paying Outdoor Solutions for fertilization in full
for the year at a discounted price of $6,500.93 and for snow removal thus far
totaling $6,023.00.
IV.
Property Report by Larry Edwards
1.
Reported
minimal ice damming in community due to the freezing temperatures.
2.
Nationwide
Insurance did a community wide inspection in February. A report is forthcoming.
V.
Continuing Business
1.
Policies by Cheryl Simpson
A.
Procedure
for Adoption of Policies and Procedures – Motion
by Karen St.Clair to approve as amended. 2nd by Mike Lowden. Motion
carried
B.
Architectural
Control for Exterior Modifications – Discussion to continue at March meeting.
C.
Pond
Management – Suggestion was made to utilize this draft as a Process and
Procedural Guideline for committee use instead of a board policy.
2.
Imprellis Resolution Letter - a resolution was reviewed for planting 4
new pine trees at 798 Westover Road due to trees being missed on the Imprellis
claim last year. Motion was made by Cheryl Simpson to accept the resolution letter as
amended. 2nd by Ralph Culver. Motion passed. Chet Mayflower will present the resolution
letter to the homeowners. If the resolution
is accepted, then Larry will begin work as soon as weather permits.
3.
Imprellis Reimbursements Letter – a letter was reviewed asking
homeowners, who received money from DuPont, for reimbursement to the
association for cutting down dead trees in their yards last year. (Average of
$44.00 per tree). The letter was approved by the Board and will be sent out by
Karen.
VI.
New Business
1.
Dead
trees in backyard at 8128 Overbrook Drive –In early January Larry removed a
fallen dead tree and repaired the roof at this address. The homeowner has asked the association to cut
down and remove the 2 remaining dead trees from the backyard. A motion was made by Cheryl Simpson to
have a letter sent to the homeowner, in response to their question, asking the
homeowner to remove their dead trees; as the By-laws state, trees on a
homeowner’s property are the responsibility of the homeowner, This letter will
be sent by management after verification is made that the dead trees are on
this property. 2nd by Mike
Lowden. Motion passed. Larry
will get the tree ownership verified.
VII.
Other Business
1.
Snow
plow damage to garage doors will be repaired after snow removal is complete for
the snow season.
2.
Karen
will report the pot holes forming along Burnett Blvd. to the Town of Avon.
3.
Ralph
would like to revisit the yearly walk around inspections. Board agreed to schedule
an inspection with Larry this spring.
4.
Karen
found broken pieces of the lawn sprinkler at the front entrance. It is unknown
who is responsible.
5.
Cheryl
is drafting a Policy and Process on Complying to the Governing Documents.
VIII. Dates
1.
March
meeting was scheduled for Tuesday, March 25th at Mike Lowden’s home.
2.
Chet
wants HOA meeting to be scheduled in late April or early May which will be
done at the March meeting.
IX.
Adjourned at 8:50 p.m.
Submitted
by Karen St.Clair