Present: Board Members – Chet Mayflower, Bob Stewart,
Mike Lowden and Karen St.Clair; PSG
Management – Larry Edwards and Susan Keene
Place: Karen St.Clair’s
home
I. Call to Order by Chet Mayflower
at 6:45 p.m.
II. Reflections by Chet Mayflower
on importance
of leadership
III. Review of April
Board Minutes – Bob Stewart made
a
motion to accept the minutes as written.
2nd by Mike Lowden.
Motion passed
IV. Financial Report by Susan Keene
YTD – 160,777.28
To Do:1.Add Cheryl Simpson’s name to the
checking account.
2.Update Beautification spending.
3.Give budget projection for
roofing
project thru 2019
V. Property Report
1. Roof replacement
completed at 8183 & 8187
Burnett Blvd.
2. Benches have been
delivered, built and ready to
install
3. Bids for entrance
signs have been received.
The price for
two signs made from foam board,
like our current signs, range between
$3,500-$5,000.
VI. Resignation - letter received from
Ralph Culver.
Resignation to be effective April 30, 2015
VII. Zoning Board
Hearing – Bob, Karen and Chet were in
attendance at the rezoning meeting Monday
evening and
shared what happened. There
was a large crowd of
homeowners from surrounding communities that voiced
their
opposition to the proposed storage sheds to be
built at 100 South and Dan Jones
Road. The Avon
Planning staff gave an unfavorable recommendation
to the Planning
Commission at the beginning of the
meeting, ending
with the Planning commissioners
voting on an unfavorable recommendation to give
the
Town Council, which meets next month.
To Do: Karen will share this outcome and the date of
the next Town Council meeting with Westover Woods’s
homeowners, via an email.
VIII.Continuing Business
1. Beautification
Project Update by Mike Lowden – Flowers and two miniature blue spruce trees
were planted on island at entrance by PSG management. The ground has been
marked to plant a 3rd blue spruce tree and maybe a 4th tree.
After discussion the board decided that
beautification spending is completed for 2015. Trimming of bushes and mulching
still need to be done at entrance.
$1,000 was budgeted for the entrance.
Last fall Rob Cox gave a bid for planting flowers and trimming bushes 2
times/year with his mowing bid. After board discussion, Mike Lowden made the motion to have Rob Cox from Classic Lawn Care trim
the bushes at the entrance per his bid, $350 for a spring and fall trimming. 2nd from Bob. Motion passed.
2. Lana Mitchell, a
homeowner from Westover Woods began and completed painting on the spalded brick
wall spots just recently. Association will be billed for services.
3. Water leak at
entrance – Karen St.Clair called Citizen’s Water about a potential water leak. Citizen’s Water discovered a leak at our irrigation
system. Citizen’s Water turned off the
water and a week later installed a new meter and lid.
To Do: Larry will have plumber check the
irrigation for a leak, fixed if necessary, and rechecked before water is turned
back on.
To Do: Mike Lowden will follow up on this board
decision.
To Do:
Susan will provide March and April water bill update.
IV. New Business
1. A
suggestion was made for a board member to follow-up on all Board
decisions. After board discussion, a motion was made by Bob Stewart to assign a
board member to follow-up on all board decisions. 2nd
by Mike Lowden. Motion passed.
2. Proposed
beautification projects for 2016 to be heard at next board meeting.
3. A
suggestion was made to select a real estate attorney from Hendricks County to
support the HOA with opposition on future proposals from developers impacting our
property. Further discussion will follow.
V. Next board meeting – Tues. June 16th
at 6:30 p.m.
Location: Chet Mayflower’s home.
VI. Meeting Adjourned at 8:35 p.m.
Submitted by Karen St.Clair/board secretary