Westover Wood
Board Minutes – July 23, 2014
Attendance: Board
members present – Chet Mayflower, Mike Lowden, Cheryl Simpson and Karen
St.Clair; Managers present – Larry Edwards and Susan Keene; Absent: Robert
Stewart and Ralph Culver
Place: Mike
Lowden’s home
Call to Order at
6:40 p.m. by Chet Mayflower
Reflections by
Chet Mayflower
Approval of May Board
Minutes – board approved minutes as written
Financial Report
by Susan Keene
Net Worth: $216,798.49
YTD Income ($1,333.33)
Property Report
by Larry Edwards
1.
Street lights along Burnett Blvd have been
repaired.
2.
Walk Around – Rockview Circle and Westover Road
has been complete. Some of that work Is being addressed.
Continuing Business
1.
The manager of Pedcore Property received the certified
letter sent for the reimbursement of their dead trees on June 13th. No reply has been received. Karen St.Clair
will follow-up. $4.85 for the
cost of a certified letter is due to Karen St.Clair
2.
Avon Picnic Shelter has been reserved. $40.00 reservation
fee is due to Karen St.Clair
3.
Pond rip rap and benches will not be purchased
this year due to the extra cost for snow removal this winter. It was suggested that the holes around the
pond be filled with dirt if the budget allows.
New Business
1.
Proposed new projects for 2015 - street light at
entrance and shelter/gazebo on corner lot
at Overbrook Lane and Burnett Blvd. Further discussion at the August meeting with
Larry and Mike sharing suggestions and costs for street lights and Cheryl and
Karen sharing suggestions and costs for a shelter/gazebo.
2.
Continuing Projects – after discussion about
budget for roofs, a motion was made by Cheryl Simpson to defer one unit from
the 2014 roof schedule, advancing 6167/6169 Burnett Blvd. to the 2015 schedule
bumping the last unit for each subsequent year to the next upcoming year. Addendum:
In the August meeting this decision was reversed and we will be doing the 5
buildings as planned. 2nd by Mike Lowden. Motion passed. Since an estimate of $39,000 will be needed
to fund the rest of the roofing project for 2014, a second motion was made by
Cheryl Simpson to close the Western Asset Fund and transfer $32,631.67 from
that account to the Ameriana Money Market. 2nd by Karen St.Clair. Motion
passed. The remaining $7,000 needed for roof replacement will come from
Ameriana Money Market.
3.
2015 Budget - Board began worksheet for 2015
budget. New bids for mowing and trash services are needed. It was suggested that we get 3 year contracts
for mowing and trash services with a 30 day notice, if possible.
Meeting Dates:
Board meeting 6:30 p.m. Wed., August 27th at Ralph’s home
Board
meeting 6:30 p.m. Thurs., Sept. 25th at Cheryl’s home
Annual
Fall Picnic 4:00 p.m. Sunday, Sept. 28th – Avon Town Park
Annual HOA
meeting 7:00 p.m. Mon. Nov. 17th at Avon Town Hall
Adjourned at 8:35
p.m.
Submitted by Karen St.Clair, Board Secretary