Westover Woods Homeowners Association

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Wednesday, September 3, 2014

July 2014 Board Minutes

Westover Wood Board Minutes – July 23, 2014
Attendance: Board members present – Chet Mayflower, Mike Lowden, Cheryl Simpson and Karen St.Clair; Managers present – Larry Edwards and Susan Keene; Absent: Robert Stewart and Ralph Culver
Place: Mike Lowden’s home
Call to Order at 6:40 p.m. by Chet Mayflower
Reflections by Chet Mayflower
Approval of May Board Minutes – board approved minutes as written
Financial Report by Susan Keene
Net Worth: $216,798.49                                                                                                              
YTD Income   ($1,333.33)                                                                                                                                       
Property Report by Larry Edwards
1.     Street lights along Burnett Blvd have been repaired.    
2.     Walk Around – Rockview Circle and Westover Road has been complete. Some of that work Is being addressed.
   Continuing Business
1.     The manager of Pedcore Property received the certified letter sent for the reimbursement of their dead trees on June 13th.  No reply has been received. Karen St.Clair will follow-up.         $4.85 for the cost of a certified letter is due to Karen St.Clair
2.     Avon Picnic Shelter has been reserved. $40.00 reservation fee is due to Karen St.Clair
3.     Pond rip rap and benches will not be purchased this year due to the extra cost for snow removal this winter.  It was suggested that the holes around the pond be filled with dirt if the budget allows.
New Business
1.     Proposed new projects for 2015 - street light at entrance and shelter/gazebo on corner lot
at Overbrook Lane and Burnett Blvd.   Further discussion at the August meeting with Larry and Mike sharing suggestions and costs for street lights and Cheryl and Karen sharing suggestions and costs for a shelter/gazebo.
2.     Continuing Projects – after discussion about budget for roofs, a motion was made by Cheryl Simpson to defer one unit from the 2014 roof schedule, advancing 6167/6169 Burnett Blvd. to the 2015 schedule bumping the last unit for each subsequent year to the next upcoming year. Addendum: In the August meeting this decision was reversed and we will be doing the 5 buildings as planned. 2nd by Mike Lowden. Motion passed.  Since an estimate of $39,000 will be needed to fund the rest of the roofing project for 2014, a second motion was made by Cheryl Simpson to close the Western Asset Fund and transfer $32,631.67 from that account to the Ameriana Money Market.  2nd by Karen St.Clair. Motion passed. The remaining $7,000 needed for roof replacement will come from Ameriana Money Market.
3.     2015 Budget - Board began worksheet for 2015 budget. New bids for mowing and trash services are needed.  It was suggested that we get 3 year contracts for mowing and trash services with a 30 day notice, if possible.

Meeting Dates:                   
Board meeting 6:30 p.m.  Wed., August 27th at Ralph’s home      
Board meeting 6:30 p.m. Thurs., Sept. 25th at Cheryl’s home                                                   
Annual Fall Picnic 4:00 p.m. Sunday, Sept. 28th – Avon Town Park                                        
Annual HOA meeting 7:00 p.m. Mon. Nov. 17th at Avon Town Hall

Adjourned at 8:35 p.m.

Submitted by Karen St.Clair, Board Secretary