Westover Woods Homeowners Association

Latest News

Tuesday, July 29, 2014

May 2014 Board Minutes

Attendance: Board Members present - Chet Mayflower, Cheryl Simpson, Ralph Culver and Karen St.Clair; Managers present - Larry Edwards and Susan Keene; Absent - Robert Stewart and Mike Lowden
Place: Karen St.Clair's home
Call to Order at 6:25 p.m. by Chet Mayflower
Reflections by Chet Mayflower
Approval of April Minutes - Motion from Ralph Culver to accept the minutes as written. 2nd by Cheryl Simpson. Motion passed.
April Financial Report by Susan Keene
Net Worth: $213,852.87
YTD Income: $2,154.20
State Farm Insurance refund: $2,882.03
Lien was put on property at 772 Rockview Circle on April 1, 2014.

Property Report by Larry Edwards
1.           Roof replacement completed at 8140 and 8156 Burnett Blvd. Next unit to be scheduled for July.
2.     Imprellis claim for association closer to an end. 4 trees were planted at Ebert's home and 1 tree at Mitchell's home due to Imprellis damage and missed on DuPont claim.
3.     3 safety signs have been installed around the pond.
4.     4 trees and 4 burning bushes were planted with mulch around the pond.
5.     3 dead bushes were taken down at entrance and 2 Burning bushes were planted for replacement.
6.     Sandoval Landscape planted flowers at entrance and will trim Burning bushes in June.
Continuing Business
1.  Pond - a contract was signed with D.J. Johnson from Timberline Group for the trapping of muskrats. Traps will be set when the company has free traps to set up in our pond. Rip Rap around the pond is on hold for further discussion since Rip Rap will not deter muskrats. The fountain has been ordered. $2,000 has been put down. $900 is currently owed, which came in under budget.
2.   Board officer election schedule - Currently Cheryl Simpson is the only one of the six board members up for re-election this year. Robert Stewart and Karen St.Clair's terms end in 2015; Chet Mayflower, Ralph Culver, and Mike Lowden's terms end in 2016. After discussion thoughts leaned towards having a board member be re-elected prior to their term expiring in order to create more of an even election schedule. This will be decided closer to the annual meeting when elections take place.

3.   Dates
Walk Around - Tuesday, June 17th at 9:30 a.m.
Annual HOA meeting - Mon, Nov 17th at 7:00 p.m. (at Avon Town Hall if available) Karen will check.
New Business
1.       Architectural Committee Resolution - Ralph Culver shared a form he created for responding to architectural change requests.
2.  Letter to Board of Directors - After discussion, Ralph Culver made the motion that the board does the following: acknowledge the letter; waive the late fee, this one time; and talk to management to arrange a payment plan. 2nd by Karen St.Clair. Motion passed with 2-1 vote. Karen will draft the letter and send.
3.  Agenda for HOA Meeting Monday, June 2nd Karen will type agenda, make copies and pick up key from Avon Town Hall for the Chamber Room.
Call to Order and Reflections by Chet; Financial Report by Susan (including muskrat update) and Property Report by Larry; Updates on Beautification Project by Mike and Architecture Committee by Ralph; New Business; Upcoming Dates (including place for fall picnic) and Adjournment
Next Board Meeting -July 23rd at Mike Lowden's home Meeting adjourned at 8:20 p.m.
Submitted by Karen St.Clair/Board Secretary