Present:
Board Members – Chet Mayflower, Bob Stewart, Cheryl Simpson, Mike Lowden, Karen
St.Clair;
PSG Management
– Larry Edwards and Susan Keene
Place: Mike Lowden’s home
I. Call to order by Chet Mayflower at 6:45 p.m.
II. Reflections by
Chet Mayflower
III. Introduction of Rob Cox from Classic Lawn Care for Q & A time about
mowing service. Wednesday is the
scheduled day for mowing in Westover Woods. Rain day will be following day.
Weed whacking will occur weekly around homes, bi-weekly around pond with
mechanical edging 1 x per year. Shoot
covers will be put down when mowing close to homes and air conditioners. Siding damages will be repaired by Rob or
contractor of choice. Rob has also been contracted to trim shrubs and plant
flowers 2 x’s per year. Rob will be on
the property weekly along with 2-3 other employees.
IV. Review March Minutes – approved as written
V. Financial Report by Susan Keene
YTD funds =$160,795.43
1. To Do: Susan will initiate a name change on checking account, adding Cheryl
Simpson to checking account at Ameriana Bank.
VI. Property Report
1. Roofing
will begin once permits are obtained and be completed in monthly increments.
2. Majority
of work completed in March included shingle replacement and responding to ice
dams.
3. After
board discussion about who is responsible for gate latches, Cheryl Simpson made a motion that the HOA be
responsible for the replacement of gate latches and gate hinges. 2nd
by Mike Lowden. Motion passed.
VII. Continuing Business
1. Beautification
update by Mike Lowden – 2 benches that have been ordered will be in by mid-May;
28 pear trees have been planted along Burnett Blvd. by PSG.
2. Brick
wall painting – Cheryl found out that Lana Mitchell is interested in painting
scalded areas on brick walls. To Do:
Cheryl will follow up with Lana for a bid to give Larry for board
approval.
VIII. New Business
1. Salting
Entrance – Both the Town of Avon and PSG have been treating the entrance
causing a concern about the extra cost and necessity of work done by PSG. Bob
Stewart made a motion to present salting entrance concern to homeowners for a
vote at the annual meeting. 2nd
by Mike Lowden.
2. Storage
Facility – Developer plans to build storage facility on corner lot at 100 S and
Dan Jones Road. An Informational meeting
is scheduled for Mon. April 28th. A Plan Commission meeting to hear a rezoning
request by the developer is scheduled on Mon. May 18th at 7:00
p.m. Karen St.Clair and Bob Knopp
gathered names from Westover Woods for a petition in opposition to the plan. To Do: Karen will take petition to Town
of Avon’s Planning Dept. and send out an email to homeowners stressing
importance of attending the May 18th meeting. Karen will also send Larry documents she has gathered about storage
facility for lawyer’s advice on additional action Westover Woods could do to
stop proposed development.
IV. Beautification Project for 2016 by
Mike Lowden - to be heard at May board meeting
X. Next board meeting – Tues. May 19th at 6:30 p.m. Location: Karen St.Clair’s
home
XI. Adjourned at
8:50 p.m.
Submitted by Karen
St.Clair/Board Secretary