Westover Woods Homeowners Association

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Thursday, February 27, 2014

January 2014 Board Minutes

Place: Light-n-Life Methodist Church
Attendance: All board members; Larry Edwards and Susan Keene with PSG management
I.               Call to order by Chet at 6:15 p.m.

II.             Financial Report by Susan
Net Worth = $219,328.90
After board discussion of collection procedures, a letter will be sent to residents behind in their association fees.

III.           Property Report by Larry
1.     Blown shingles have been repaired
2.     Fallen tree has been removed and roof repaired at 8218 Overbrook Lane
3.     Sandoval’s snow removal crew will shovel at the garage doors and pull the snow from the driveways instead of push it into the yards.

IV.           New Business
1.     Ideas and proposals from Chet include the following:
a.     Create calendar of dates for the year
b.     Create new approach for developing budget by starting in July; breaking into parts and looking at reports in October
c.     Create task forces to get more residents involved
d.     Create committees
2.     The following drafts were written and received from Cheryl  for discussion at February meeting:
a.     Adoption of Policies/Processes
b.     Architectural Control
c.     Pond Management
d.     Guidelines for Winter
e.     Homeowner Resolution on tree replacement due to Imprelis claim

V.              Adjourned at 6:55 p.m. for 7:00 p.m. Homeowner’s Meeting with Todd Geyer, Agency Owner of Geyer Insurance Agency Inc. representing our new Master Policy with Nationwide Insurance

      Submitted by Karen St.Clair – Board Secretary

November 2013 Board Minutes

Place: Bob Stewart’s home
In Attendance: Board members – Chet Mayflower, Bob Stewart, Mike Lowden, Cheryl Simpson and Karen St.Clair; Property Management – Larry Edwards and Susan Keene
I.               Call to order by Chet Mayflower at 6:30 p.m.
II.             Reflections by Chet Mayflower
III.           Review of October Board Minutes
Bob Stewart made the motion to accept the board revisions as discussed. 2nd by Mike Lowden. Motion passed
IV.           Reports
1.     Property Report by Larry Edwards – many roof shingles were blown off due to Sunday’s storm and intense winds.  Work has begun and will continue thru the week by our property management. Not enough damage was done to file an insurance claim.  
2.     Financial Report by Susan Keene
YTD Net Worth = $233,152.33
YTD Income loss = ($8961.51) due to replacing roofs
V.             Proposed Budget for 2014
1.     Home insurance – board looked at final comparisons between State Farm and Nationwide provided by Cheryl Simpson.  After discussion and review the board
agreed to cancel our policy with State Farm and to initiate a new master policy with Nationwide, a savings of $6,890.  Cheryl & Susan will initiate the change over process. Plans remain to have an agent come speak to our community about our master policy and the personal coverage residents have on their property. Date TBA.
2.     Board agreed to accept John Hall’s bid for Rip Rap around the pond perimeter. The 2014 budget for rip rap reflects John Hall’s bid of $4,600.00 for phase one. The Rip Rap is to be done on the west and north perimeters of the pond. 
3.     After review of the final figures in the proposed budget, a motion was made by Mike  Lowden to increase the monthly fees to $150.00, an increase of $5.00.  2nd by Karen St.Clair. Motion passed.
4.     Cheryl Simpson made the motion to accept the proposed budget. 2nd by Mike Lowden. Motion passed.
VI.           Adjournment - meeting adjourned at 9:05 p.m.  

Submitted by Karen St.Clair