Westover Woods Homeowners Association

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Tuesday, November 29, 2016

November 2016: Annual Westover Woods Meeting


Annual Westover Woods HOA Meeting – November 21, 2016
Place: Avon Town Hall
Attendance: Board Members – Chet Mayflower, Bob Stewart, Cheryl Simpson, Mike Lowden and Karen St.Clair; PSG Managers – Larry Edwards and Susan Keene; 24 homeowners; representing 20 households
I.               Call to Order by Chet Mayflower at 7:00 p.m.
II.              Reflections and Prayer by Chet Mayflower
III.            Review of 2015 HOA Minutes by Karen St.Clair – Karen Burnett made the motion to accept the minutes as written. 2nd by Joyce Pierce. Motion passed.  A copy of Board Policies and the Maintenance Policy was distributed at the meeting. (see attached copy)
IV.            PSG Reports
1.     Property by Larry Edwards – New roofs continue to be the focus for the next 2 ½ years. Small building repairs will be done on as needed basis and as called in by homeowners.  Per requested at meeting, Larry will work on an online reply after a work request has been submitted thru PSG’s website. 
2.     Financial by Susan Keene – YTD = $128,909.57; CD for $82,717.76 matured in October.  $20,000 of this money was transferred to checking account to purchase shingles needed for 2017. The other $62,717.76 was put into a new CD at Indiana Members Credit Union. The October Balance Sheet and Operating Statement were distributed at the meeting. (see attached copy)
Board Reports                                                                                                                                                 
3.  Overview by Chet Mayflower – Chet shared that he will be retiring from his position on the board and gave an overview of his service as the president on the board over the years since the HOA board began.  Chet became the first Board President in 2003 when the association was turned over to the homeowners by Scmadeke Developers.
4.     Beautification Report by Mike Lowden – 50% of the entrance landscaping is complete. Additional shrubs and flowers will be planted in the spring of 2017.  Brighter lights bulbs have been put in the street lamps on island.
5.     Covenant Review by Robert Stewart – Bob shared how one can access the covenants thru Westover Wood’s webpage.
6.     Budget Process by Cheryl Simpson – Cheryl shared what steps the board takes in determining the budget each year which include a) Prior year expenditures; b) New expenditures; and c) Fixed cost of contracted services.
V.             Projected Budget for 2017 by Cheryl Simpson - after review Cheryl Ebert made the motion to accept the 2017 budget. 2nd by Bill Slykas. Motion passed. (Projected budgets were sent to homeowners in HOA packet prior to meeting)
VI.            Election of Board Members – Two 3 year term positions were up this year, with one member retiring from the board.  Mike Lowden was reelected to the board along Greg Ebert and Bill Slykas. This will give the board 6 members.
VII.          Other – Discussed concern about trash cans on driveways.  Conclusion was to put a reminder in the next newsletter and to send a letter to homeowners asking them to comply with covenants (Section F, p. 24)
VIII.         2017 HOA Meeting – scheduled for Mon. November 20, 2017 at 7:00 p.m.  Place: Avon Town Hall. Karen St.Clair will call to secure this date.
IX.            Meeting Adjourned – at 8:40 p.m.

Submitted by Karen St.Clair/Board Secretary

Friday, November 11, 2016

October 2016 Board Minutes


Westover Woods Board Meeting – October 25, 2016
Present:  Board Members – Chet Mayflower, Bob Stewart, Mike Lowden, Cheryl Simpson and Karen St.Clair; PSG Managers – Larry Edwards and Susan Keene
Place:  Karen St.Clair’s home
Call to Order by Chet at 6:35 p.m.
Reflections and Prayer by Chet Mayflower
Review of September MinutesBob Stewart made the motion to accept the board minutes as written. 2nd by Cheryl. Motion passed. 

Property Report by Larry Edwards
1. Completed reroofing last set of homes for 2016
2. Waiting to hear back from Reese on shingle pricing for 2017 – Cheryl Simpson made the motion to purchase the shingles needed in 2017 this year. 2nd by Bob Stewart. Motion passed.
Financial Report by Susan Keene
YTD = 132,717.90
1.     Banking by Cheryl Simpson – CD matured on Oct. 7, 2016 for $82,767.76. This CD was divided  into a Money Market for $20,000 at First Merchant’s Bank and a 13 month CD for $62,717.76 at Indiana Members Credit Union with a 1.11% APY.  After Board discussion Cheryl Simpson made the motion to move the First Merchants accounts to Indiana Members Credit Union after the 1st of the year. 2nd by Bob Stewart.  Motion passed.
2.     2017 Proposed Budget – A few category names and final figures for each budget line were agreed upon by the board.  Monthly fees will remain at $150/month.  Proposed budget will be sent to homeowners prior to annual HOA meeting in November.
Continuing Business 
1. Mowing Bids – Bids by Silver Lining and Sandoval reviewed were much higher than our current contract with Classic Lawn Care.  Classic Lawn Care has a 3 year contract with Westover Woods. A motion was made by Cheryl Simpson to have Classic Lawn Care complete the 3rd year in their contract.  2nd by Bob Stewart.  Motion passed.
2. Edging – After discussion, several things were agreed by the board a.) A contractor needs to have liability insurance to do work for the community, so Bob Knopp’s bid will be voided;  b.)  Notify Rob Cox with Classic Lawn Care to cease their edging service in 2017 and  c.) Find a new contractor for edging, if possible for the budgeted amount.  Mike Lowden will ask Silver Lining, contractor who recently did entrance landscaping, if they provide edging services and if so, get a bid.
3.  Pedcor Trees - Several homeowners have expressed concern for the maintenance of the trees along the fence line owned and to be maintained by Pedcor Properties. Ella Johnson has volunteered to draft a letter to Pedcor Properties.  Board agreed to ask Ella Johnson for her help in drafting a letter since she knows the history of the Pedcor lawsuit and their agreement of maintaining the trees of concern.  Karen will write and send a letter to Ella and other homeowner in response to their concern about trees.
4. Beautification Projects by Mike Lowden – Agenda for short and long term projects were shared with board and will be shared at annual HOA meeting in November.
New Business
1. Parked cars– several homeowners have expressed concerns of parked cars and a car hauler parked at street curb and in homeowner’s driveway for lengthy periods of time.  PSG will write a letter to homeowner sharing Covenants and Restrictions Sec. 23i.
2. Tree Disease – several homeowners had diseased trees removed from their property.  Mike Lowden will contact Wolf’s Tree Service to identify other trees in the community that may be affected by disease.
Next Meeting – Annual HOA meeting on November 21st at 7:00. Place: Avon Town Hall
Meeting adjourned at 8:45 p.m.
Submitted by Karen St.Clair (Board Secretary)

 


Tuesday, November 1, 2016

September 2016 Board Minutes


Westover Woods board Meeting – September 27, 2016
Present: Board Members – Chet Mayflower, Bob Stewart, Mike Lowden, Cheryl Simpson and Karen St.Clair; PSG Managers – Larry Edwards and Susan Keene
Place: Cheryl Simpson’s home
Call to Order by Chet at 6:35 p.m.
Reflections and Prayer by Chet Mayflower
Review of August Minutes – Karen will correct a few typos and a revision will be made adding Mike Lowden’s name to Board Reelections.  Bob Stewart made the motion to accept the board minutes as corrected and revised.  2nd by Mike Lowden. Motion passed.
Review of Sept. Special Board Minutes -  Cheryl Simpson made the motion to accept the minutes as written 2nd by Bob Stewart. Motion passed.  Cheryl shared the Guidelines for the 3 Policies presented and approved at this special board meeting (Approved Authorized Expenditures, Bid Contracts and Special Projects). 
Property Report by Larry Edwards 
1.  Few roof leaks on older roofs reported and repaired  
2.  Algae on homes reported - Larry will compile a list to complete all at once.
Financial Report by Susan Keene 
YTD - $127,038.13
1.   Refund check received from Citizen’s Water in the amount of $2804.00. This money will be held for landscaping project headed by Mike Lowden                                                                                                                                                                                                                                                                                                                                                      Continuing Business
1. Bids  A. Edging – Mike Lowden presented a bid for Edging from Bob Knopp, a resident of Westover Woods. Bob Knopp’s bid is for $1,100 which includes one yearly edging and the request that the HOA purchase an industrial strength edger (roughly $400-$500) for his use.  Bob Knopp’s bid included that he be relieved of any and all liability pertaining to the job.  After board discussion about liability, Mike was asked to talk to Bob more thoroughly about the liability before decision is made.  
          B. Landscaping Project for Entrance - Mike shared one bid from Silver Lining for $2683.00 which includes the removing and planting of bushes and grasses, mulching, and planting of flowers in spring. Board agreed to hire Silver Lining for this project.                                                                                                                                       
          C.  Mowing Bids – after discussion about mowing, Mike will get a mowing bid from Silver Lining, and Larry will get additional mowing bids for review for October board meeting.                                     
2. Irrigation Follow-up - Karen St.Clair called Citizen’s Water to stop the water service and request our credit be refunded.  PSG has received this refund.  Since there is a reinstall fee if water meter is removed and later reinstalled, Karen did not ask that the water meter to be removed.  Aqua Management was also contacted to winterize the irrigation system which they said will be completed by the end of Oct.     
 3.  Budget Review – Susan Keene shared a worksheet which included revisions to the budget categories agreed upon last month.  Budget will be continued and finalized at the October board meeting.
Annual HOA Meeting - scheduled for 7:00 p.m. November 21, 2016 at Avon Town Hall                                      
1.  Proposed Agenda – Chet Mayflower shared how the agenda will look, what reports will be shared and who will be responsible for sharing the reports.    
2.  Annual Meeting Mailings – an agenda, proxy and the proposed budget will be sent out after the October board meeting.  Susan shared that a proxy/ballot can no longer be used.  Board elections are to be separately done by ballot at annual meeting, which allows for floor nominations.
Next Board Meeting scheduled for Tues. October 25th at 6:30 p.m. Place: Karen St.Clair’s home
Meeting adjourned at 8:00 p.m

Minutes submitted by Karen St.Clair

Friday, September 30, 2016

August 2016 Board Minutes

Westover Woods Board Meeting – August 25, 2016
Present: Board Members – Chet Mayflower, Bob Stewart, Mike Lowden, Cheryl Simpson and Karen St.Clair; PSG Management – Susan Keene
Place: Mike Lowden’s home
Call to Order by Chet Mayflower at 6:37 p.m.
Reflections by Chet Mayflower
Review of July Minutes: Correction to be made - Delete ‘Dead’ under Continuing Business #2. Bob Stewart made the motion to accept the corrected minutes.  2nd by Mike Lowden. Motion passed.
Financial Report by Susan Keene                                                                                                                                             YTD balance = 129,716.16
Continuing Business
 1. Budget Categories – After discussion, the board agreed to refine a few of the budget categories. A Common category will be added to include Entrance, Maintenance and Development expenses, and   the Lake and Beautification categories will be combined.
2. Review Bids – Bids for Landscaping and Fertilization will be ready for view in September.  After board discussion last month concerning the major repairs needed for the irrigation system, Mike Lowden made the motion to cease running the irrigation system and to have the water meter removed.  2nd by Bob Stewart. Motion passed.   This will allow the credit of nearly $2,800 to be paid back from Citizen’s Water so the money can be applied to other areas in the budget for next year.  To Do: Karen St.Clair will make the calls to Citizen’s Water and Aqua Management.
3. Budget timeline – budget completion goal is set for October, in prep of the November HOA meeting.
New Business
1.  Board Elections –Mike Lowden and Chet Mayflower are up for reelection this year. Chet shared that he will not be rerunning for another term, creating one board vacancy
2.  Pedcor Responsibility – It has become aware that the mowing and caring of trees along the Pedcor fence line is not taking place by the responsible party (Pedcor). Currently the mowing crew for Westover Woods is mowing this area and will continue to do so until Pedcor is notified and this situation is resolved.   To Do: Susan will contact Pedcor Management.
3.  Avon Plan Commission meeting – Chet Mayflower attended and gave an update on replat of Westover Commons.  The 6.61 acres consisting of 1 lot, 1 block and 1 common area to be replatted.  There are no immediate plans of development.
Next Meeting scheduled for Tues. September 27th at 6:30 p.m.  Place: Cheryl Simpson’s home
Meeting adjourned at 8:00 p.m.    Minutes submitted by Karen St. Clair
To Do’s  1. Karen will call Citizen’s Water and Aqua Management   2. Susan will call Pedcor Management

Wednesday, August 24, 2016

July 2016 Board Minutes

Westover Woods Board Meeting – July 26, 2016

Present: Board Members – Chet Mayflower, Bob Stewart, Mike Lowden and Karen St.Clair; PSG Management – Larry Edwards and Susan Keene
Place: Chet Mayflower’s home
Call to Order by Chet Mayflower at 6:37 p.m.
Guests:

1. Margaret Mayflower recommended that the board consider installing post lamps on everyone’s property for additional lighting throughout the neighborhood once our reroofing project is completed.  Larry gave the board an idea of costs for materials, but highlighted the labor cost for digging and trenching could bump up the cost significantly.
2. Rob Cox, owner of Classic Lawn Care,  came to answer questions and concerns. (See notes below under Continuing Business/#4 Lawn Care)
Reflections by Chet Mayflower
Review of the May Minutes by Karen St.Clair –Mike Lowden made the motion to accept the minutes as written. 2nd by Bob Stewart. Motion passed  
Financial Report by Susan Keene     
          YTD balance = $125,272.17
          Susan suggests that we add some lines in our budget for noting general expenses. 
Property Report by Larry Edwards
1.  Last set of roofs to be done this year will be completed next month.
2.  Test homes were power washed. Larry indicated the homes needed to be washed before ‘Spray and Forget’ was applied since he found that ‘Spray and Forget’ is a preventive product, recommended to be applied yearly.  Bob Stewart found in our governing documents that the HOA is responsible to clean the siding of homes as needed.
Continuing Business 
 1. Sprinkler System Update - Karen St.Clair reported that two irrigation companies have assessed the irrigation system since our May board meeting. Both companies have found the leak to be main line related. Finding this leak without having the underground specs for piping makes it difficult and costly to repair. A motion was made by Karen St.Clair that we not repair the irrigation system, continue to water manually as needed, and have Aqua Management professionally close the system in the fall.  2nd by Bob Stewart.  Motion passed.
2. Dead trees at Entrance by Mike Lowden – There are 2 trees in question along Burnett Blvd planted last Feb.  There is no warranty on the trees.   The board agreed to leave the trees alone and see if they pull through, and replace next year, if necessary.
3. Sport Fishing by Chet Mayflower – There has been fishing at the pond by a resident’s family member and his friends.  For liability issues, Mike Lowden made the motion to have a ‘Resident Fishing Only, Catch and Release’ sign made and installed at the pond.  2nd by Bob Stewart. Motion passed.  TO DO: Larry will order the sign and install. Karen will add this notice to the August newsletter. 
 4.  Lawn Care by Mike Lowden - Rob Cox, owner of Classic Lawn Care, came to board meeting to address board questions and concerns about lawn care.  Rob Cox apologized for not completing the edging and trimming of the bushes at entrance.  Rob will hire additional staffing to finish this work.  Since this first edging is being completed so late in the season, the board agreed to have only one edging completed this year.  The mulching at the North and South entrance still needs to be done, but Rob said that is PSG’s job. 
                                                
New Business
   
 1. Budget Categories – started discussion about categories on operating statement of budget and adding a general category to identify expenses that do not fall within a specific category. Discussion will continue at the August board meeting.                                                                         
 2. Siding Damages reported due to mowing. TO DO:  Larry will repair damaged siding at the end of the mowing season and charge Classic Lawn Care.                                                
 3. Landscaping at Entrance – it was agreed by the board to consider hiring one company to plant perennials at entrance, mulch, trim bushes, weed the common areas and to report back to the board.   
TO DO: Mike Lowden will contact companies for bids.
Meeting adjourned at 8:07 p.m.
Next meeting scheduled for Tues. August 23rd at 6:30 p.m. Place: Mike Lowden’s home
Minutes submitted by Karen St.Clair
                                                     
TO DO’s 
1.  Larry will order a ‘Resident Fishing Only, Catch and Release’ sign for pond and install. Karen will add notice to the August newsletter about this request.
2.  Larry will repair damaged siding by mowers at the end of the mowing season and charge Classic Lawn Care.
3.  Mike Lowden will contact companies for bids for planting perennials, mulching, trimming bushes, and weeding common areas and report findings.

Tuesday, August 2, 2016

May 2016 Board Minutes


Westover Woods Board Meeting – May 24, 2016
Present: Board Members – Chet Mayflower, Bob Stewart, Mike Lowden, Cheryl Simpson and Karen St.Clair; PSG Management – Larry Edwards and Susan Keene
Place: Karen St.Clair’s home
A resident of Westover Woods was in attendance before start of meeting to share a concern about replacing and cleaning drier vents. This resident is concerned of the boards motion last month to cease drier vent cleaning. This resident has been requesting cleaning multiple times a year.  This month the vent screen was taken out of the drier vent at this location to help with the constant build up of lint and to adhere to proper installation. The board decided to follow up with the resident on how this correction helps before taking any new action. Motion from last month will remain the same. List of Responsibilities will be taken off our webpage until an update is made to cease the cleaning of drier vents.  To Do: Karen will contact Cody from PSG office to remove List of Maintenance Responsibilities and send updated list for webpage.
Call to Order by Chet Mayflower at 6:35 p.m.
Reflections and Prayer by Chet Mayflower
Review of April MinutesBob Stewart made the motion to accept minutes as written. 2nd by Mike Lowden. Motion passed.
April Financial Report by Susan Keene                                                                                                                                 YTD = 123,241.81
1. Checking account and CD are with First Merchants now since Ameriana closed. To Do: Cheryl will check to see when CD renews at First Merchant’s Bank. Part of this money will be needed for reroofing project.   
2. To Do: Karen will find out if Ray’s Trash has a complimentary heavy trash pickup service to info homeowners.  Homeowners will be responsible for any heavy pick up fee if a complimentary service is not provided. 
Property Report by Larry Edwards 
Repairs to roofs due to high winds the last few months has been completed.  There are two and half years are left with the reroofing project.  
Old Business                                                                                                                                            
 1.  Beautification – To Do: PSG to replace dead shrubs at entrance.  To Do:  Classic Lawn Care to trim Burning bushes, mulch 2 front sides at entrance first week of June.                                                       
2.  Sprinkler System - Karen St.Clair provided the name of several local irrigation companies. After board discussion, Cheryl Simpson made the motion to hire Allen & Scott Landscaping to provide the following: open and close the sprinkler system, do yearly Indiana State Law backflow test and to find and repair the water leak in our system. 2nd by Mike Lowden.  Motion passed.  To Do: Karen will notify Allen & Scott of our request to contract irrigation work for this year.
 3.  Power washing – Karen St.Clair shared information that she learned from a few companies of their power washing procedures and warranties.  Karen also gave an update on PSG’s services and association costs thus far.  After board discussion on various suggestions, Mike Lowden made a motion to test clean the current list of homes that the owners have submitted a request, with Spray and Forget, and determine results before action plan is created for the future.  2nd by Cheryl.  Motion passed.  To Do: Larry will provide a total price for power washing job with new product to board, and power wash the identified homes. To Do: Bob will review our governing documents and the List of Responsibilities for cleaning siding and report back to the board at the next meeting.
New Business 
1.   Leaning trees along entrance – To Do: PSG will straighten.
2.   Concern for Mosquitoes – To Do: Karen St.Clair will see if Town of Avon sprays for mosquitoes.
3.   Damaged trash cans –Ray’s Trash will replace any damaged trash cans.  To Do: Karen will share info about Ray’s Trash Service in next newsletter including policy on heavy trash pickup.                   
Next meeting scheduled for Tues. July 26th at 6:30 p.m. Location: Chet’s home                                                                       
Meeting adjourned at 8:15 p.m.
Submitted by Karen St.Clair/Secretary

Tuesday, May 31, 2016

April 2016 Board Minutes


Westover Woods Board Meeting – April 26, 2016
Present:  Board Members – Bob Stewart, Chet Mayflower, Mike Lowden, and Karen St.Clair; PSG Management – Larry Edwards and Susan Keene Absent: Cheryl Simpson
Place: Bob Stewart’s home
Call to order by Bob Stewart at 6:05 p.m.
Reflections by Chet Mayflower
Review of October MinutesMotion by Mike Lowden to approve October minutes. 2nd by Chet Mayflower. Motion passed.
March Financial Report by Susan Keene
YTD balance = $127,108.84
The Board discussed a suggestion made by a homeowner at the Annual HOA meeting in November for an extra edging if there was extra money from the 2015 snow budget.  After discussion, the board agreed to schedule an additional edging with target dates in June and September. Mike Lowden made the motion to use the extra money from the 2015 snow budget for an extra edging. 2nd by Karen St.Clair. Motion passed. 
Property Report by Larry Edwards
1.     Many roof repairs have been made due to high winds in last few months.
2.     Larry will follow up with a letter to homeowner at 655 Westover Road addressing a roof vent concern.
New Business
1.     Drainage behind the homes on Rockview Circle – Suggestion was made to have the mowing crew weed whack the area when they cannot mow the area due to wetness.  A water pit cap is missing in this area.  Larry Edwards will replace the cap.
2.     Cleaning drier vents –   After board discussion on how often or not this service should be provided; Mike Lowden made the motion for the HOA to cease the cleaning of drier vents. 2nd by Karen St.Clair. Motion passed.  The company “Vent Wizard” will be recommended by management to those calling into the office with a request for this service. Info will also be shared via the next community newsletter regarding cleaning drier vents.  
3.      Dead Shrubs at entrance –Several shrubs which were planted at the induction of Westover Woods did not survive the winter. Chet Mayflower made the motion to have Mike Lowden oversee replacing the shrubs from the remaining beautification budget and entrance shrub budget allowing close to $1,100 for this work.  2nd by Mike Lowden. Motion passed.
Areas at the entrance also need mulching.  Larry Edwards will inform Rob Cox with Classic Lawn Care to mulch with the same color that Property Service Group has already put down in the surrounding area.
4.     Power washing homes – Algae on the homes is returning.  Karen St.Clair made the motion that we get bids to power wash all the homes in the community using hot water. 2nd by Mike Lowden. Motion passed.
Next meeting scheduled for Tues. May 24th at 6:30 – Karen’s home
Meeting adjourned at 7:30 p.m.

Monday, May 2, 2016

Town of Avon, IN - 2016 HMA Seal Project

Good Afternoon-

You are receiving this e-mail because you have been listed on the Town of Avon, IN CONA list. I am contacting you today to make you aware of the 2016 HMA Sealing program that will begin in your neighborhoods on May 2, 2016. HMA seal is a rejuvenating agent used to extend the life of a road. The product essentially will soften and create flexibility in asphalt surfaces to prevent cracking. Total project should be completed within 30 days, weather permitting.

Locations for the 2016 HMA Seal project includes Thornridge, Avon Heights (Avon Parkway, Sycamore Dr, Avondale Dr, and Venable Dr only), Heathermor (Heathermor Dr, Heathermor Ct, Harlekin Ct, Silver Rose Dr, Autumn Faith Way only), Mapleton at Wynne Farms (Section 1), Waterford Lakes, Westover Woods, Lexington Woods, and The Settlement (Waterleaf Dr, Bluestem Ln, Catchfly Dr, Foxglove Dr, Buttonbush Dr, Arailia Dr, Cassia Dr, Seneca Ln, and Valarian Dr only) . The schedule for application next week is as follows:

· 5/2 (Monday) – Lexington Woods, Avon Heights
· 5/3 (Tuesday) – The Settlement, Westover Woods
· 5/4 (Wednesday) – Heathermor, Waterford Lakes
· 5/5 (Thursday) – Thornridge, Mapleton at Wynne Farms

Please note this is a tentative schedule that can change with weather constraints, equipment issues, daily production, etc. The contractor will post no parking signs on the street 24-48 hours before applying the product in your neighborhood.

The contractor applies sand on the street after the HMA Seal application to help with vehicle traction while the product is curing. Applied sand will be swept no later than 2 to 3 days after the product has completely cured.

Should you have any further questions, please contact me through this account or (317) 272-0948 ext. 120.

Have a Good Weekend,

Sam Paledino

Assistant Public Works Director

Thursday, April 28, 2016

October 2015 Board Minutes

Board Minutes – October 27, 2015

Place: Karen St.Clair’s  home

Present: Board members Chet Mayflower; Bob Stewart, Mike Lowden and Karen St.Clair; PSG Management Larry Edwards and Susan Keene; Absent – Cheryl Simpson

Call to Order by Chet Mayflower at 6:30 p.m.

Reflections by Chet Mayflower

Review of September Minutes Bob Stewart made motion to accept minutes as written;  2nd by Mike Lowden. Motion passed.

Reports

1.  Avon Plan Commission by Bob Stewart – Commissioners heard a new proposal from Sandalin Developers for rezoning for storage units last night. The commissioners rejected the new proposal 3-2.

2. Fall picnic by Karen St.Clair – only 5 in attendance; town issued a certificate for shelter rental for 2016 because of several inconveniences that occurred in scheduling this year.

3. Property report by Larry Edward – A dead white pine tree was cut down, bushes trimmed and fall clean was completed at the entrance.  Additional shingles were purchased to complete a final roof for this year.  Roofers will recheck square footage of the homes for roof replacement next year for appropriate ordering.  

Financial Report by Susan Keene

1.     YTD = $138,904.65

2.     Proposed budget – after discussion and adjustments, Mike Lowden made the motion to accept the proposed budget. 2nd by Bob Stewart. Motion passed. Proposed budget will be mailed in the Annual HOA packet in early November.  

Annual HOA Meeting

1.     Agenda was reviewed and reports to present were assigned.

2.     A postcard will be sent out by management as a reminder for the upcoming meeting and as an announcement to those interested in running for a board position.  The HOA Packet of materials (to include agenda, proxy, current financial report and proposed budget) will be sent to all homeowners in early November, 10 days prior to HOA meeting.

Next Board meeting and other dates 
1.  2016 Annual HOA meeting - Mon. Nov. 16th at 7:00 p.m.  Place: Avon Town Hall
2.  January Board meeting – Tues. January 26, 2016 at 6:30 p.m.  Place: Chet’s home

Meeting Adjourned at 8:00 p.m.

Submitted by Karen St.Clair/Board Secretary