Westover Woods Homeowners Association

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Wednesday, August 24, 2016

July 2016 Board Minutes

Westover Woods Board Meeting – July 26, 2016

Present: Board Members – Chet Mayflower, Bob Stewart, Mike Lowden and Karen St.Clair; PSG Management – Larry Edwards and Susan Keene
Place: Chet Mayflower’s home
Call to Order by Chet Mayflower at 6:37 p.m.

1. Margaret Mayflower recommended that the board consider installing post lamps on everyone’s property for additional lighting throughout the neighborhood once our reroofing project is completed.  Larry gave the board an idea of costs for materials, but highlighted the labor cost for digging and trenching could bump up the cost significantly.
2. Rob Cox, owner of Classic Lawn Care,  came to answer questions and concerns. (See notes below under Continuing Business/#4 Lawn Care)
Reflections by Chet Mayflower
Review of the May Minutes by Karen St.Clair –Mike Lowden made the motion to accept the minutes as written. 2nd by Bob Stewart. Motion passed  
Financial Report by Susan Keene     
          YTD balance = $125,272.17
          Susan suggests that we add some lines in our budget for noting general expenses. 
Property Report by Larry Edwards
1.  Last set of roofs to be done this year will be completed next month.
2.  Test homes were power washed. Larry indicated the homes needed to be washed before ‘Spray and Forget’ was applied since he found that ‘Spray and Forget’ is a preventive product, recommended to be applied yearly.  Bob Stewart found in our governing documents that the HOA is responsible to clean the siding of homes as needed.
Continuing Business 
 1. Sprinkler System Update - Karen St.Clair reported that two irrigation companies have assessed the irrigation system since our May board meeting. Both companies have found the leak to be main line related. Finding this leak without having the underground specs for piping makes it difficult and costly to repair. A motion was made by Karen St.Clair that we not repair the irrigation system, continue to water manually as needed, and have Aqua Management professionally close the system in the fall.  2nd by Bob Stewart.  Motion passed.
2. Dead trees at Entrance by Mike Lowden – There are 2 trees in question along Burnett Blvd planted last Feb.  There is no warranty on the trees.   The board agreed to leave the trees alone and see if they pull through, and replace next year, if necessary.
3. Sport Fishing by Chet Mayflower – There has been fishing at the pond by a resident’s family member and his friends.  For liability issues, Mike Lowden made the motion to have a ‘Resident Fishing Only, Catch and Release’ sign made and installed at the pond.  2nd by Bob Stewart. Motion passed.  TO DO: Larry will order the sign and install. Karen will add this notice to the August newsletter. 
 4.  Lawn Care by Mike Lowden - Rob Cox, owner of Classic Lawn Care, came to board meeting to address board questions and concerns about lawn care.  Rob Cox apologized for not completing the edging and trimming of the bushes at entrance.  Rob will hire additional staffing to finish this work.  Since this first edging is being completed so late in the season, the board agreed to have only one edging completed this year.  The mulching at the North and South entrance still needs to be done, but Rob said that is PSG’s job. 
New Business
 1. Budget Categories – started discussion about categories on operating statement of budget and adding a general category to identify expenses that do not fall within a specific category. Discussion will continue at the August board meeting.                                                                         
 2. Siding Damages reported due to mowing. TO DO:  Larry will repair damaged siding at the end of the mowing season and charge Classic Lawn Care.                                                
 3. Landscaping at Entrance – it was agreed by the board to consider hiring one company to plant perennials at entrance, mulch, trim bushes, weed the common areas and to report back to the board.   
TO DO: Mike Lowden will contact companies for bids.
Meeting adjourned at 8:07 p.m.
Next meeting scheduled for Tues. August 23rd at 6:30 p.m. Place: Mike Lowden’s home
Minutes submitted by Karen St.Clair
TO DO’s 
1.  Larry will order a ‘Resident Fishing Only, Catch and Release’ sign for pond and install. Karen will add notice to the August newsletter about this request.
2.  Larry will repair damaged siding by mowers at the end of the mowing season and charge Classic Lawn Care.
3.  Mike Lowden will contact companies for bids for planting perennials, mulching, trimming bushes, and weeding common areas and report findings.

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