Westover Woods Homeowners Association

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Tuesday, August 2, 2016

May 2016 Board Minutes

Westover Woods Board Meeting – May 24, 2016
Present: Board Members – Chet Mayflower, Bob Stewart, Mike Lowden, Cheryl Simpson and Karen St.Clair; PSG Management – Larry Edwards and Susan Keene
Place: Karen St.Clair’s home
A resident of Westover Woods was in attendance before start of meeting to share a concern about replacing and cleaning drier vents. This resident is concerned of the boards motion last month to cease drier vent cleaning. This resident has been requesting cleaning multiple times a year.  This month the vent screen was taken out of the drier vent at this location to help with the constant build up of lint and to adhere to proper installation. The board decided to follow up with the resident on how this correction helps before taking any new action. Motion from last month will remain the same. List of Responsibilities will be taken off our webpage until an update is made to cease the cleaning of drier vents.  To Do: Karen will contact Cody from PSG office to remove List of Maintenance Responsibilities and send updated list for webpage.
Call to Order by Chet Mayflower at 6:35 p.m.
Reflections and Prayer by Chet Mayflower
Review of April MinutesBob Stewart made the motion to accept minutes as written. 2nd by Mike Lowden. Motion passed.
April Financial Report by Susan Keene                                                                                                                                 YTD = 123,241.81
1. Checking account and CD are with First Merchants now since Ameriana closed. To Do: Cheryl will check to see when CD renews at First Merchant’s Bank. Part of this money will be needed for reroofing project.   
2. To Do: Karen will find out if Ray’s Trash has a complimentary heavy trash pickup service to info homeowners.  Homeowners will be responsible for any heavy pick up fee if a complimentary service is not provided. 
Property Report by Larry Edwards 
Repairs to roofs due to high winds the last few months has been completed.  There are two and half years are left with the reroofing project.  
Old Business                                                                                                                                            
 1.  Beautification – To Do: PSG to replace dead shrubs at entrance.  To Do:  Classic Lawn Care to trim Burning bushes, mulch 2 front sides at entrance first week of June.                                                       
2.  Sprinkler System - Karen St.Clair provided the name of several local irrigation companies. After board discussion, Cheryl Simpson made the motion to hire Allen & Scott Landscaping to provide the following: open and close the sprinkler system, do yearly Indiana State Law backflow test and to find and repair the water leak in our system. 2nd by Mike Lowden.  Motion passed.  To Do: Karen will notify Allen & Scott of our request to contract irrigation work for this year.
 3.  Power washing – Karen St.Clair shared information that she learned from a few companies of their power washing procedures and warranties.  Karen also gave an update on PSG’s services and association costs thus far.  After board discussion on various suggestions, Mike Lowden made a motion to test clean the current list of homes that the owners have submitted a request, with Spray and Forget, and determine results before action plan is created for the future.  2nd by Cheryl.  Motion passed.  To Do: Larry will provide a total price for power washing job with new product to board, and power wash the identified homes. To Do: Bob will review our governing documents and the List of Responsibilities for cleaning siding and report back to the board at the next meeting.
New Business 
1.   Leaning trees along entrance – To Do: PSG will straighten.
2.   Concern for Mosquitoes – To Do: Karen St.Clair will see if Town of Avon sprays for mosquitoes.
3.   Damaged trash cans –Ray’s Trash will replace any damaged trash cans.  To Do: Karen will share info about Ray’s Trash Service in next newsletter including policy on heavy trash pickup.                   
Next meeting scheduled for Tues. July 26th at 6:30 p.m. Location: Chet’s home                                                                       
Meeting adjourned at 8:15 p.m.
Submitted by Karen St.Clair/Secretary

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