Westover Woods Board
Meeting – May 24, 2016
Present: Board
Members – Chet Mayflower, Bob Stewart, Mike Lowden, Cheryl Simpson and Karen
St.Clair; PSG Management – Larry Edwards and Susan Keene
Place: Karen
St.Clair’s home
A resident of
Westover Woods was in attendance before start of meeting to share a concern
about replacing and cleaning drier vents. This resident is concerned of the
boards motion last month to cease drier vent cleaning. This resident has been
requesting cleaning multiple times a year. This month the vent screen was taken out of
the drier vent at this location to help with the constant build up of lint and
to adhere to proper installation. The board decided to follow up with the resident
on how this correction helps before taking any new action. Motion from last
month will remain the same. List of Responsibilities will be taken off our
webpage until an update is made to cease the cleaning of drier vents. To Do:
Karen will contact Cody from PSG office to remove List of Maintenance
Responsibilities and send updated list for webpage.
Call to Order by
Chet Mayflower at 6:35 p.m.
Reflections and
Prayer by Chet Mayflower
Review of April
Minutes – Bob Stewart made the motion
to accept minutes as written. 2nd by Mike Lowden. Motion passed.
April Financial
Report by Susan Keene YTD = 123,241.81
1. Checking account and CD are with First Merchants now
since Ameriana closed. To Do: Cheryl
will check to see when CD renews at First Merchant’s Bank. Part of this money
will be needed for reroofing project.
2. To
Do: Karen will find out if Ray’s Trash has a complimentary heavy trash pickup
service to info homeowners. Homeowners
will be responsible for any heavy pick up fee if a complimentary service is not
provided.
Property Report
by Larry Edwards
Repairs to roofs due to high winds the last
few months has been completed. There are
two and half years are left with the reroofing project.
Old Business
1. Beautification – To Do: PSG to replace dead shrubs at entrance. To Do: Classic Lawn Care to trim Burning bushes,
mulch 2 front sides at entrance first week of June.
2. Sprinkler System -
Karen St.Clair provided the name of several local irrigation companies. After
board discussion, Cheryl Simpson made the
motion to hire Allen & Scott Landscaping to provide the following: open and
close the sprinkler system, do yearly Indiana State Law backflow test and to
find and repair the water leak in our system. 2nd by Mike
Lowden. Motion passed.
To Do: Karen will notify
Allen & Scott of our request to contract irrigation work for this year.
3. Power washing – Karen St.Clair shared
information that she learned from a few companies of their power washing
procedures and warranties. Karen also
gave an update on PSG’s services and association costs thus far. After board discussion on various suggestions,
Mike Lowden made a motion to test clean the
current list of homes that the owners have submitted a request, with Spray and
Forget, and determine results before action plan is created for the future. 2nd by Cheryl. Motion passed.
To Do: Larry will provide a total price for power washing job
with new product to board, and power
wash the identified homes. To Do:
Bob will review our governing documents and the List of Responsibilities for
cleaning siding and report back to the board at the next meeting.
New Business
1.
Leaning trees along entrance – To Do: PSG will straighten.
2.
Concern for Mosquitoes – To Do: Karen St.Clair will see if Town of Avon sprays for
mosquitoes.
3. Damaged trash cans –Ray’s Trash will replace
any damaged trash cans. To Do: Karen will share info about
Ray’s Trash Service in next newsletter including policy on heavy trash pickup.
Next meeting
scheduled for Tues. July 26th at 6:30 p.m. Location: Chet’s home
Meeting adjourned
at 8:15 p.m.
Submitted by Karen St.Clair/Secretary
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