Present: Board Members – Chet Mayflower, Cheryl Simpson,
Ralph Culver and Karen St.Clair; PSG Management – Larry Edwards and Susan Keene;
Absent – Mike Lowden and Bob Stewart
Place: Karen St.Clair’s home
I. Call to Order by Chet Mayflower at 6:45 p.m.
II. Reflections and Prayer by Chet Mayflower
III. Review September Minutes – accepted as written
IV. Financial Report by Susan Keene
YTD Balance
$149,135.93
1. Cheryl Simpson made the motion to transfer $33,364.02
(roofing funds) from the Ameriana Checking
Account to the Ameriana Money MarketAccount
to earn interest until the funds are needed for
roofing in 2016.
2nd by
Karen St.Clair. Motion passed.
V. Property Report by Larry Edwards
1. Roofs Project – Roofs scheduled for this year have
been
completed.
2. Water pipe at entrance will be repaired by John Hall
Construction in November.
3. Sandoval Lawn Care will be mowing every other week
for rest
of the season.
4. Outdoor Solutions
completed their final lawn
treatment for the year.
VI. Continuing Business
1. Budget for 2015 by Susan Keene
After review, Karen St.Clair made the motion to
accept the
proposed budget. 2nd by Cheryl Simpson.
Motion passed.
2. Agenda for Annual Meeting - Agenda was finalized.
3. Annual Meeting Packet
a. Ralph Culver will have an “Annual Meeting
Packet” stamp
made.
b. Packets will be mailed to
homeowners on November 3rd which
is 2 weeks
prior to the annual meeting which abides by the
covenants of no
earlier than 2 weeks prior.
c. Board discussed and agreed to send a handout
titled Voting
Eligibility in the packet
stressing the voting restrictions from our
Covenants
and By-Laws.
d. Contents of the Annual Meeting Packet will
include the
following: (1) Agenda; (2) YTD
Financial Report; (3) 2015 Proposed Budget;
(4)
Voting Eligibility; (5) Proxy; and
(6) Ballot.
e. Karen St.Clair will prepare following: Agenda,
Voting
Eligibility and the Ballot and send
to Susan. PSG will make all copies of
contents for packets and mail.
4. Letters to homeowners - Letters have been sent to the
homeowners in violation of pet covenants and in
violation of up keep of dead
trees on property.
VII. New Business
1. Winter preparations - Karen St.Clair shared the
cost differences of management delivering ice melt
to homeowners vs. homeowner purchasing their
own ice melt. Ralph Culver would like management
to continue
spreading salt at entrance. Ralph will
prepare a winter prep list to give homeowners at
this year’s annual meeting.
VIII. Next board meeting- Thurs. Jan. 22nd at Cheryl's home.
IX. Adjournment at 8:45 p.m.
Submitted by Karen St. Clair/Board Secretary