Westover Woods Homeowners Association

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Wednesday, May 31, 2017

February 2017 Board Minutes

Board Minutes for February 28, 2017
Place: Greg Ebert’s home                                                                                                                                             
Attendance: Board Members Bob Stewart, Greg Ebert, Karen St.Clair and Mike Lowden (1/2 of meeting); Larry Edwards and Susan Keene from PSG; Absent Cheryl Simpson and Bill Slykas
Call to Order by Bob Stewart at 6:00 p.m.
Review of January Minutes – Mike Lowden made motion to accept the minutes as written. 2nd by Greg Ebert. Motion passed.
Financial Report by Susan Keene
YTD = 116,796.47                                                                                
A lien was put on a property due to several months of unpaid dues. Recording and attorney fees will be absorbed by property owner.                                                                                                                                                      
Property Report by Larry Edwards  
1. New electric eye installed at entrance.                
2. Reroofing – work begins on 1st home next week  
3. Fertilization/Weed Control - Outdoor Solutions sold part of their business to another company which included Westover Woods. Larry Edwards brought 3 bids for review. Each of the bids included 4 treatments. After board discussion, Karen made the motion to contract Growing Image for the work this year. 2nd by Greg Ebert.  Motion passed. This bid for $4749.05, including tax, came in under budget.
4. Power Washing – Larry Edwards shared an estimate for 21 homes to be power washed. 
Continuing Business                                                                                                                                                                                    
1.  Thank you letter - Karen St.Clair shared a drafted letter be sent to Pedcor for their quick follow-up to our tree care request along the fence line.  Karen will check with town on the responsible party that cares for the front property along Dan Jones before sending the letter with an added request about care of the trees around the pond.
2. Landscaping - Mike Lowden shared a bid for $4,460.50 from Silver Lining Landscape to complete, repair, and maintain landscaping at entrance and throughout the community common areas.  Mike will check to see if weed control and spring/fall cleanup is included with this bid. This project will be funded from the Entrance and Grounds Maintenance budget.  Greg Ebert made the motion to accept the bid from Silver Lining for landscaping completion, repairs and maintenance.   2nd by Karen St.Clair.  Motion passed.                             
New Business 
1.  Mike Lowden shared a 2nd bid from Silver Lining Landscape for stick edging all sidewalks, driveways and front walks 2 times during the mowing season.  This bid is for $1,000.  Further discussion at next board meeting.  
2. Bob Stewart shared a request from a homeowner for permission to leave a trailer on their property beyond 48 hours but with the assurance it will be moved by 3/6/17.  Permission was granted from the board.
Next Meeting – to be held Tues. May 23rd at 6:00 p.m.  Place: Bob Stewart’s home.        
Meeting Adjourned at 7:10 p.m.
Minutes submitted by Karen St.Clair/Board Secretary