Westover Woods Board
Meeting – August 25, 2016
Present: Board
Members – Chet Mayflower, Bob Stewart, Mike Lowden, Cheryl Simpson and Karen
St.Clair; PSG Management – Susan Keene
Place: Mike
Lowden’s home
Call to Order by
Chet Mayflower at 6:37 p.m.
Reflections by
Chet Mayflower
Review of July
Minutes: Correction to be made - Delete ‘Dead’ under Continuing Business
#2. Bob Stewart made the motion to accept the corrected minutes. 2nd by Mike Lowden. Motion passed.
Financial Report
by Susan Keene YTD
balance = 129,716.16
Continuing Business
1. Budget Categories
– After discussion, the board agreed to refine a few of the budget categories.
A Common category will be added to include Entrance, Maintenance and
Development expenses, and the Lake and Beautification categories will be
combined.
2. Review Bids –
Bids for Landscaping and Fertilization will be ready for view in September. After board discussion last month concerning
the major repairs needed for the irrigation system, Mike Lowden made the motion to cease running the irrigation system and
to have the water meter removed. 2nd
by Bob Stewart. Motion passed. This will allow the credit of nearly $2,800 to
be paid back from Citizen’s Water so the money can be applied to other areas in
the budget for next year. To Do: Karen St.Clair will make the
calls to Citizen’s Water and Aqua Management.
3. Budget timeline
– budget completion goal is set for October, in prep of the November HOA
meeting.
New Business
1. Board Elections –Mike Lowden and Chet
Mayflower are up for reelection this year. Chet shared that he will not be
rerunning for another term, creating one board vacancy
2. Pedcor Responsibility – It has become
aware that the mowing and caring of trees along the Pedcor fence line is not
taking place by the responsible party (Pedcor). Currently the mowing crew for
Westover Woods is mowing this area and will continue to do so until Pedcor is
notified and this situation is resolved.
To Do: Susan will contact
Pedcor Management.
3. Avon Plan Commission meeting – Chet
Mayflower attended and gave an update on replat of Westover Commons. The 6.61 acres consisting of 1 lot, 1 block
and 1 common area to be replatted. There
are no immediate plans of development.
Next Meeting
scheduled for Tues. September 27th at 6:30 p.m. Place: Cheryl Simpson’s home
Meeting adjourned
at 8:00 p.m. Minutes submitted by
Karen St. Clair
To Do’s 1. Karen will call Citizen’s Water and
Aqua Management 2. Susan will call
Pedcor Management