Westover Woods Homeowners Association
Latest News
Wednesday, August 22, 2018
Annual Meeting
The Westover Woods Annual HOA Meeting will be held Tuesday October 29th at the Avon Town Hall at 7:00 PM
June 2018 Board Minutes
Westover Woods June 18, 2018 Board Minutes
Place:
Bob Stewart’s home
Approval of April 2018 Meeting’s
Minutes: Motion made by Mike
& 2nd by Ralph: Approved
Financial Report Reviewed by Susan
Keene: YTD balance: $85,165.25
General Business:
·
The issue of trash removal service being paid as part of our
taxes. Mike will look into the issue further
given information gained from Susan and report back to the board. He will also
attempt to find out if there is a set “heavy trash” pick-up schedule and share
that schedule with the homeowners.
·
Landscaping, Mike reported on progress and future plans. The
Board agreed to combine the Beautification budget as one figure for the year.
·
Ralph, Architectural Review for the Board Chair, discussed a
request from a home owner that does not have a courtyard regarding wanting to
install a fence. The Board agreed that any
home built without a privacy fenced-in courtyard may, with approval of the
Architectural Review Board, add privacy fenced-in courtyard. That courtyard may also have a storage shed
within the fenced area. The cost of the courtyard & shed will be the
responsibility of the homeowner. The
courtyard dimensions and materials need to be approved by the Review Board. The
courtyard will be required to comply will the regulations that apply to all the
other courtyards in the community.
·
Greg suggested that the next meeting be scheduled for August.
Next Meeting:
Aug 20, 2018 7:00 pm @ John Copas’s home.
Adjourned @ 7:50pm.
Respectfully submitted,
Bob Stewart, Secretary
Monday, June 25, 2018
April 2018 Board Minutes
Westover Woods April 16, 2018 Board Minutes
Place:
Ralph Culver’s home
Approval of March 2018 Meeting’s
Minutes: Motion made by Ralph
& 2nd by Bob K. Approved
Financial Reort Reviewed by Susan
Keene: YTD balance: $89187.09
General Business:
·
The issue of trash removal service being paid as part of our
taxes. Mike will look into the issue and
report back to the board.
·
Landscaping, Mike reported on progress and future plans.
·
Greg suggested that the next meeting be scheduled for June.
Next Meeting: June 18, 2018 7:00 pm @ Bob Stewart’s home.
Adjourment:
Bob made the motion to adjourn & was 2nd by Ralph @ 7:55pm. Motion
passed.
Respectfully submitted,
Bob Stewart, Secretary
Wednesday, March 28, 2018
February 2018 Board Minutes
Westover
Woods February 27, 2018 Board Minutes
Place: Greg Bill’s home
Attendees:
Greg Ebert: President, Bill Slykas: Vice-President, Mike Lowden: Treasurer, Bob
Stewart: Secretary, Bob Knopp: Member-at-large, John Copas: Member-at-large,
& Andy Weathers: Member-at-large,
PSG: Larry Edwards and Susan
Keene
Absent: Ralph Culver: Member-at-large
Call to Order:
6:00 pm
Meeting Day and Time Change: All agreed to change
the meeting day and time to the third Monday of every month at 7 pm.
Approval of Jan 2018 Meeting’s Minutes:
Minutes were amended
and approved by motion of Bill with 2nd from Bob
Financial Report Reviewed by Susan Keene: YTD balance: $83,299.20
Next Meeting:
March 19, 2018 7:00 pm @ Bob Knopp’s home.
Beautification Project Update: Mike Lowden provided an update.
The lights on pond fountain needs replaced. A motion to replace lights with a three year
warranty for $954.10 was made by Bob with 2nd from Mike. Motion passed.
President’s Report: Greg suggested that we set June 9th
from 8am to 5pm for the annual garage sale.
It was suggested that the lady’s luncheon group be contacted to see if
the group would be willing to coordinate the event.
Adjournment: Bill made the motion to adjourn & was 2nd
by Bob @ 7:10 pm. Motion passed.
Respectfully
submitted,
Bob Stewart,
Secretary
Monday, March 5, 2018
January 2018 Board Minutes
Westover
Woods January 23, 2018 Board Minutes
Place: Greg Ebert’s Home
Attendees: Greg
Ebert: President, Bill Slykas: Vice-President, Mike Lowden:
Treasurer, Bob Stewart: Secretary, Bob Knopp: Member-at-large,
John Copas: Member-at-large, & Andy Weathers: Member-at-large,
PGS: Larry Edwards and Susan
Keene
Absent: Ralph Culver: Member-at-large
Call to Order:
6:00 pm
Introduction of all Members: Greg welcomed the new
members. He asked everyone to introduce themselves and talk about past experience.
Greg also asked all the board members if they would agree to have their board
position, email, and phone numbers posted on our web page? All agreed.
Approval of Last October’s Meeting’s Minutes:
Minutes were approved
by motion of Mike with 2nd from Bob
Review of Annual Meeting Minutes: The group reviewed the minutes of the last Annual Meeting and
approved them to be submitted at the next annual meeting in November.
Financial Reort Reviewed by Susan Keene: YTD: $79,364.29 Important to note: The balance was after
purchasing all the shingles to be used on the nine homes in 2018. Only the costs of permits, incidental
supplies, removal of old shingles, and labor will come from the 2018 budget.
Next Meeting: Feb
27, 2018 6:00 pm @ Bill Slykas’ home.
Adjourment: Bill made the motion to adjourn & was 2nd
by Bob @ 7:10 pm
Respectfully
submitted,
Bob Stewart,
Secretary
Friday, January 26, 2018
Annual Meeting November 2016
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Annual Westover Woods HOA Meeting – November 21, 2016
Place: Avon Town Hall
Attendance: Board Members – Chet Mayflower, Bob
Stewart, Cheryl Simpson, Mike Lowden and Karen St.Clair; PSG Managers – Larry
Edwards and Susan Keene; 24 homeowners; representing 20 households
I.
Call to Order by Chet Mayflower at 7:00 p.m.
II.
Reflections and Prayer by Chet Mayflower
III.
Review of 2015 HOA Minutes by Karen St.Clair – Karen Burnett made the motion to accept the
minutes as written. 2nd by Joyce Pierce. Motion passed. A copy of Board Policies and the
Maintenance Policy was distributed at the meeting. (see attached copy)
IV.
PSG Reports
1. Property by Larry Edwards – New roofs
continue to be the focus for the next 2 ½ years. Small building repairs will be
done on as needed basis and as called in by homeowners. Per requested at meeting, Larry will work on
an online reply after a work request has been submitted thru PSG’s
website.
2. Financial by Susan Keene – YTD =
$128,909.57; CD for $82,717.76 matured in October. $20,000 of this money was transferred to
checking account to purchase shingles needed for 2017. The other $62,717.76 was
put into a new CD at Indiana Members Credit Union. The October Balance Sheet
and Operating Statement were distributed at the meeting. (see attached copy)
Board Reports
3. Overview by Chet Mayflower – Chet shared
that he will be retiring from his position on the board and gave an overview of
his service as the president on the board over the years since the HOA board
began. Chet became the first Board
President in 2003 when the association was turned over to the homeowners by
Scmadeke Developers.
4. Beautification Report by Mike Lowden
– 50% of the entrance landscaping is complete. Additional shrubs and flowers
will be planted in the spring of 2017.
Brighter lights bulbs have been put in the street lamps on island.
5. Covenant Review by Robert Stewart – Bob
shared how one can access the covenants thru Westover Wood’s webpage.
6. Budget Process by Cheryl Simpson – Cheryl
shared what steps the board takes in determining the budget each year which
include a) Prior year expenditures; b) New expenditures; and c) Fixed cost of
contracted services.
V.
Projected Budget for 2017 by Cheryl Simpson - after review Cheryl Ebert made the motion to accept the
2017 budget. 2nd by Bill Slykas. Motion passed. (Projected budgets
were sent to homeowners in HOA packet prior to meeting)
VI.
Election of Board Members – Two 3 year term positions were up
this year, with one member retiring from the board. Mike Lowden was reelected to the board along
with Greg Ebert and Bill Slykas. This will give the board 6 members.
VII.
Other – Discussed concern about trash cans
on driveways. Conclusion was to put a
reminder in the next newsletter and to send a letter to homeowners asking them
to comply with covenants (Section F, p. 24)
VIII.
2017 HOA Meeting – scheduled for Mon. November 20,
2017 at 7:00 p.m. Place: Avon Town Hall.
Karen St.Clair will call to secure this date.
IX.
Meeting Adjourned – at 8:40 p.m.
Submitted by
Karen St.Clair/Board Secretary
Westover Woods Owners Association Inc. Policy
Westover Woods Owners Association Inc.
Policy
Subject: Maintenance Policy
Purpose: Policy and Process for Maintenance, Repairs
and Replacements on Homeowners Units and Common Areas.
Responsibility: Property Service Group for Westover Woods Owners Association,
Inc.
Authority: Governing Documents- The Declaration of Covenants
and Restrictions of Westover Woods, which are a part of the deed to every
property and Indiana Law. Reference Section: 16 Maintenance, Repairs and
Replacement.
Contact: Property Services Group:
Phone:
317-837-9860
Email: info@psgcondos.com
Homeowners Units the Property Service
Group is responsible for the following maintenance, repairs and replacements
and the cost is furnished by the Homeowners Association, Inc.:
Responsible: Exterior maintenance shall be provided upon each
unit, which is
subject to assessment as follows:
Paint, repair, replacement and care of roofs, gutters,
downspouts, and exterior building surfaces.
Painting or staining of the exterior doors including garage
doors. Also, the outside or exterior surface of patio fences, if there are any.
Not
Responsible: Exterior maintenance shall not
include glass surfaces, screens and screen doors, doors and windows fixtures
and other hardware, patios, interiors
Common
Areas: The Property Service
Group is responsible for the service of maintenance, repairs, and replacements
and upkeep of the Common Areas and the cost is furnished by the Homeowners
Association Inc.
The information provided is not
all-inclusive and represents some examples of maintenance, repairs and
replacements. Each work request is subject to assessment by the Property
Service Group and or the Board of directors.
Thursday, January 25, 2018
Westover Woods Policies
Westover
Woods Policies
July 1, 2007 – Satellite dishes
Satellite dishes shall
not be mounted to the roof. Homeowners should let cable companies know
this association policy when purchasing service. Homeowners who currently
have a satellite dish mounted to their roof will have to pay for the removal
and remounting of the satellite dish when it is time for a new roof.
September 25, 2008 - Outdoor House Lighting:
1.
The association will make repairs to the garage photo cell light only: A homeowner will have to contact the
property manager for repair.
2.
All front exterior lighting fixtures can be
replaced without architectural approval if it is the same size and style.
3.
Approval allowing
homeowners to place motion lights on the side and or rear of their homes for
security purposes.
October 23, 2009- Siding of homes
Anything on the
exterior part of a home that can be cleaned by washing is the responsibility of
the homeowner. If it requires heavy duty washing, it will be done at the
discretion of the Board members.
March 2011- Mailboxes
Association will maintain the new mailboxes
installed in 2010.
November 2012 - Trash containers
Homeowners are to keep trash container in garage
or courtyard. (p. 24 Section F in Covenants)
October 2017 Board Minutes
WESTOVER WOODS OCTOBER 2017 BOARD MINUTES
PLACE: Mike Lowden's
Home
Attendees: Bob
Srewart, Mike Lowden, Greg Ebert, Bill Slykas, Karen St. Clair PGS:Larry
Edwards and Susan Keene *absent Cheryl Simpson.
APPROVAL OF LAST MONTH'S MEETING MINUTES:
Minutes were approved
by motion of Greg Ebert with 2nd from Mike Lowden
GENERAL PRESIDENTS REMARKS:
The issue over the
dead tree on the front of the community had been settled. The homeowner will have
the removed and/or trimmed for safety sometime this winter when the ground is
frozen.
FINANCIAL REPORT BY SUSAN KEENE:
YTD 111,467.26
Member of Indiana
Credit Union Completed. Deposits will continue to made to Merchants until we
can start writing our own and clean out all checking with Merchants.
Susan will send final
report on (1) Annual (2) 2018 Budget and (3) Proxy
PROPERTY REPORT:
Larry Edwards will
investigate whether we can apply rock to all sides of the pond.
He will also
investigate the possibility of purchasing the narrow strip of land on the south
side of the pond.
BEAUTIFICATION:
It was suggested that
we construct a picnic area on the vacant lot on the North side of the
Community.
Greg Ebert presented
photos of picnic areas of other similar communities. Larry and Greg will investigate
the possibilities for our community.
RESIGNATION:
Karen St. Clair advised the Board she did not intend to run for re-election for
2018 (after the meeting it was discovered that her term is not up this year but
she decided to resign).
ANNUAL MEETING:
The ANNUAL MEETING
will be held at the Avon Town hall on November 20th at 7:00pm.
ADJOURNMENT:
Bill Slykas motion to adjourn was 2nd by Greg Lowden
Respectfully
submitted,
Bill Slykas,
Secretary
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