Annual Westover Woods HOA Meeting – November 21, 2016
Place: Avon Town Hall
Attendance: Board Members – Chet Mayflower, Bob
Stewart, Cheryl Simpson, Mike Lowden and Karen St.Clair; PSG Managers – Larry
Edwards and Susan Keene; 24 homeowners; representing 20 households
I.
Call to Order by Chet Mayflower at 7:00 p.m.
II.
Reflections and Prayer by Chet Mayflower
III.
Review of 2015 HOA Minutes by Karen St.Clair – Karen Burnett made the motion to accept the
minutes as written. 2nd by Joyce Pierce. Motion passed. A copy of Board Policies and the
Maintenance Policy was distributed at the meeting. (see attached copy)
IV.
PSG Reports
1. Property by Larry Edwards – New roofs
continue to be the focus for the next 2 ½ years. Small building repairs will be
done on as needed basis and as called in by homeowners. Per requested at meeting, Larry will work on
an online reply after a work request has been submitted thru PSG’s
website.
2. Financial by Susan Keene – YTD =
$128,909.57; CD for $82,717.76 matured in October. $20,000 of this money was transferred to
checking account to purchase shingles needed for 2017. The other $62,717.76 was
put into a new CD at Indiana Members Credit Union. The October Balance Sheet
and Operating Statement were distributed at the meeting. (see attached copy)
Board Reports
3. Overview by Chet Mayflower – Chet shared
that he will be retiring from his position on the board and gave an overview of
his service as the president on the board over the years since the HOA board
began. Chet became the first Board
President in 2003 when the association was turned over to the homeowners by
Scmadeke Developers.
4. Beautification Report by Mike Lowden
– 50% of the entrance landscaping is complete. Additional shrubs and flowers
will be planted in the spring of 2017.
Brighter lights bulbs have been put in the street lamps on island.
5. Covenant Review by Robert Stewart – Bob
shared how one can access the covenants thru Westover Wood’s webpage.
6. Budget Process by Cheryl Simpson – Cheryl
shared what steps the board takes in determining the budget each year which
include a) Prior year expenditures; b) New expenditures; and c) Fixed cost of
contracted services.
V.
Projected Budget for 2017 by Cheryl Simpson - after review Cheryl Ebert made the motion to accept the
2017 budget. 2nd by Bill Slykas. Motion passed. (Projected budgets
were sent to homeowners in HOA packet prior to meeting)
VI.
Election of Board Members – Two 3 year term positions were up
this year, with one member retiring from the board. Mike Lowden was reelected to the board along
with Greg Ebert and Bill Slykas. This will give the board 6 members.
VII.
Other – Discussed concern about trash cans
on driveways. Conclusion was to put a
reminder in the next newsletter and to send a letter to homeowners asking them
to comply with covenants (Section F, p. 24)
VIII.
2017 HOA Meeting – scheduled for Mon. November 20,
2017 at 7:00 p.m. Place: Avon Town Hall.
Karen St.Clair will call to secure this date.
IX.
Meeting Adjourned – at 8:40 p.m.
Submitted by
Karen St.Clair/Board Secretary
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