Place: Karen
St.Clair’s home
Attendance: Board
members present- Chet Mayflower, Cheryl Simpson, Mike Lowden and Karen
St.Clair; Larry Edwards and Susan Keene from Property Services Group; Bob
Stewart – absent
I. Call to
order by Chet Mayflower at 6:45 p.m.
II.
Reflections by
Chet Mayflower – Great Thinkers like Paul
III.
Review
September Minutes
IV. Property
Report by Larry Edwards
1. Roof update – 8 of
the 10 homes on schedule for this year have been completed. Not all of the
homes have the same amount of square feet. Average costs = $11,155.84/per pair
of roofs averaging 56 square feet. Edwards Roofing charges $82.50-$84.00 per
square. The normal costs are $100 per square with insurance companies charging
up to $110.00 per square. Larry expects the labor charges to remain the same.
2. Tree Report
(DuPont claim) - The 2 homeowners that had trees impacted from the Imprelis
have received their money.
V.
Updates from
Karen St.Clair
1. Clean
up at the end of Overbrook has been completed by Wolf’s Tree Service.
2. Annual
Fall Picnic was rainy but successful. There were 13 in attendance. Karen shared
with the board the town will not give a reimbursement for cancelling an event
at the Avon Town Shelter making it difficult to schedule a rain date. If the picnic is held on our property a rain
date can be set.
VI.
Investment
Report by Cheryl Simpson
1. Nuveen
dividend = $136.60 as of 9/30/13
2. Western
Asset dividend = $87.78
VII.
Financial
Report by Susan Keene
1. Total
net worth = $254,476.36
2. September
YTD loss = $14,128.04 (transferred from the
Reserve fund for roofing project)
3. Republic
Trash Service went up from $515.00 to $587.33
VIII.
Revised
Roof Proposal by Cheryl Simpson
Board
agreed to stay with the current roofing schedule that was approved at the Special
HOA meeting on July 1, 2013.
IX.
Bids
and Budget for 2014
A. Insurance Bids by
Cheryl Simpson
1. After
board discussion and review of the coverage with Nationwide, Travelers and
State Farm insurance companies, a motion was made by Mike Lowden to have Cheryl
Simpson get a rate from Travelers’ Insurance for Single Entity coverage for
further comparison with Nationwide Insurance. 2nd by Cheryl Simpson.
2. A motion
was made by Cheryl to have Nationwide or Traveler’s insurance agent speak to
the community about inside coverage on their homes and what our Master Policy
covers. 2nd by Mike Lowden.
B. Grounds Maintenance Bids by Susan Keene
1. Pond - After discussion, the
board agreed to budget $120.00 for chemical treatment to be completed by Cheryl
and to budget $300.00 for spraying weeds around the three pond inlets and one
outlet.
2. Fertilization - board
agreed to stay with Outdoor Solutions for fertilization, budgeting $6,842.09
for 3 instead of 4 (Early Spring, Late Spring and Fall application).
3. Mowing/Snow –
board agreed to hire Sandoval for mowing and snow removal.
Mowing
- budgeted $16,000 (24 mows x $695.00 per cut)
Snow
- budgeted $6,625 for 6 snows
4. Lawn Care – Susan will follow up
with Sandoval to find out what Scandoval’s lawn care includes for $1,795.00.
5. Irrigation –
board agreed to stay with Keeping It Green, budgeting $300.00 for service.
C. Common Area Bids –
1. Trash – board agreed to hire
Ray’s Trash service, budgeting $6,912 for 1st year and $7,119.36 for
years 2 and 3, which includes a 3% fuel charge.
D. Community Beautification Projects for 2014 by Mike
Lowden and Cheryl Simpson
1. Dead Trees in Woods –
board agreed to hire Wolf’s Tree Service to cut down 40 dead trees behind the
homes on Burnett Blvd. These trees will be cut down as low to the ground as
possible and dropped in the woods. Cost
= $3,500 - $3,900 depending on the time it takes to do the work.
2. Aerator Fountain for
the pond – board agreed to hire ASAP to install a 120 v. aerator fountain.
Cost
= $2,922.19 which includes cable for set up and tax. Electricity hook up = $1,300.
3. Rip Rap around pond – Reviewed
bids from Allen & Scott and John Hall Construction
4. Aerating lawn and
slot seeding – Larry will provide a quote.
X.
Annual
Meeting Agenda by Chet Mayflower – Date needs to be changed
for the annual meeting.
XI.
Meeting
Adjourned at 10:30 p.m.
Submitted
by Karen St.Clair
Addendum – New date for Annual
meeting is Monday December 2nd, 2013 at Avon Town Hall.