Westover Woods Homeowners Association

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Tuesday, May 31, 2016

April 2016 Board Minutes

Westover Woods Board Meeting – April 26, 2016
Present:  Board Members – Bob Stewart, Chet Mayflower, Mike Lowden, and Karen St.Clair; PSG Management – Larry Edwards and Susan Keene Absent: Cheryl Simpson
Place: Bob Stewart’s home
Call to order by Bob Stewart at 6:05 p.m.
Reflections by Chet Mayflower
Review of October MinutesMotion by Mike Lowden to approve October minutes. 2nd by Chet Mayflower. Motion passed.
March Financial Report by Susan Keene
YTD balance = $127,108.84
The Board discussed a suggestion made by a homeowner at the Annual HOA meeting in November for an extra edging if there was extra money from the 2015 snow budget.  After discussion, the board agreed to schedule an additional edging with target dates in June and September. Mike Lowden made the motion to use the extra money from the 2015 snow budget for an extra edging. 2nd by Karen St.Clair. Motion passed. 
Property Report by Larry Edwards
1.     Many roof repairs have been made due to high winds in last few months.
2.     Larry will follow up with a letter to homeowner at 655 Westover Road addressing a roof vent concern.
New Business
1.     Drainage behind the homes on Rockview Circle – Suggestion was made to have the mowing crew weed whack the area when they cannot mow the area due to wetness.  A water pit cap is missing in this area.  Larry Edwards will replace the cap.
2.     Cleaning drier vents –   After board discussion on how often or not this service should be provided; Mike Lowden made the motion for the HOA to cease the cleaning of drier vents. 2nd by Karen St.Clair. Motion passed.  The company “Vent Wizard” will be recommended by management to those calling into the office with a request for this service. Info will also be shared via the next community newsletter regarding cleaning drier vents.  
3.      Dead Shrubs at entrance –Several shrubs which were planted at the induction of Westover Woods did not survive the winter. Chet Mayflower made the motion to have Mike Lowden oversee replacing the shrubs from the remaining beautification budget and entrance shrub budget allowing close to $1,100 for this work.  2nd by Mike Lowden. Motion passed.
Areas at the entrance also need mulching.  Larry Edwards will inform Rob Cox with Classic Lawn Care to mulch with the same color that Property Service Group has already put down in the surrounding area.
4.     Power washing homes – Algae on the homes is returning.  Karen St.Clair made the motion that we get bids to power wash all the homes in the community using hot water. 2nd by Mike Lowden. Motion passed.
Next meeting scheduled for Tues. May 24th at 6:30 – Karen’s home
Meeting adjourned at 7:30 p.m.

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