Westover Woods Homeowners Association

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Thursday, April 28, 2016

October 2015 Board Minutes

Board Minutes – October 27, 2015

Place: Karen St.Clair’s  home

Present: Board members Chet Mayflower; Bob Stewart, Mike Lowden and Karen St.Clair; PSG Management Larry Edwards and Susan Keene; Absent – Cheryl Simpson

Call to Order by Chet Mayflower at 6:30 p.m.

Reflections by Chet Mayflower

Review of September Minutes Bob Stewart made motion to accept minutes as written;  2nd by Mike Lowden. Motion passed.


1.  Avon Plan Commission by Bob Stewart – Commissioners heard a new proposal from Sandalin Developers for rezoning for storage units last night. The commissioners rejected the new proposal 3-2.

2. Fall picnic by Karen St.Clair – only 5 in attendance; town issued a certificate for shelter rental for 2016 because of several inconveniences that occurred in scheduling this year.

3. Property report by Larry Edward – A dead white pine tree was cut down, bushes trimmed and fall clean was completed at the entrance.  Additional shingles were purchased to complete a final roof for this year.  Roofers will recheck square footage of the homes for roof replacement next year for appropriate ordering.  

Financial Report by Susan Keene

1.     YTD = $138,904.65

2.     Proposed budget – after discussion and adjustments, Mike Lowden made the motion to accept the proposed budget. 2nd by Bob Stewart. Motion passed. Proposed budget will be mailed in the Annual HOA packet in early November.  

Annual HOA Meeting

1.     Agenda was reviewed and reports to present were assigned.

2.     A postcard will be sent out by management as a reminder for the upcoming meeting and as an announcement to those interested in running for a board position.  The HOA Packet of materials (to include agenda, proxy, current financial report and proposed budget) will be sent to all homeowners in early November, 10 days prior to HOA meeting.

Next Board meeting and other dates 
1.  2016 Annual HOA meeting - Mon. Nov. 16th at 7:00 p.m.  Place: Avon Town Hall
2.  January Board meeting – Tues. January 26, 2016 at 6:30 p.m.  Place: Chet’s home

Meeting Adjourned at 8:00 p.m.

Submitted by Karen St.Clair/Board Secretary

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