Westover Woods Homeowners Association

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Tuesday, November 24, 2015

Annual Homeowner's Association Meeting November 2014

Place: Avon Town Hall
In Attendance: Board Members Chet Mayflower, President; Robert Stewart, Vice–President; Mike Lowden, Member-at-Large; Ralph Culver, Member-at-Large; Karen St.Clair, Secretary; Larry Edwards and Susan Keene, managers from Property Service Group; 13 residents, representing 12 homes.
I.    Call to order by Chet Mayflower at 7:00 p.m.
II.   Reflections and Prayer by Chet Mayflower
III.  Review of 2013 Minutes by Karen St.Clair
           A motion was made to approve the 2013 minutes by Bill 
           Slykas. 2nd by Sherri Lowden. Motion passed.
IV.  Annual Reports
       A.   Property Report by Larry Edwards
       1.   Roof Project – Additional 5 units (10 homes) had roofs
            replaced, keeping schedule on target.  Shingles and
            materials have been paid for in advance for 2015
            which helped negotiate a price, saving the
            association 40%.
        2.  Vinyl siding has been replaced on homes with damage.
        3.  Last check from DuPont from Imprellis claim was
            received and deposited
        4.  Improvements made around lake and common area
            with trees and bushes.
                  Q.  Concern on tree replacement along Pedcor’s
                  fence line.
                  A.  Karen St.Clair shared that Pedcor turned in
                  a counter offer to DuPont in August.  In October
                  Pedcor still had not responded to their counter
                  A motion was made to have a lawyer send a letter
                  to Pedcor Management requesting that they
                  replace the trees by June 2015 and reimburse
                  Westover Woods for the removal of the dead
                  trees. 2nd by Bill Slykas. Motion passed.
         B.   Beautification Report by Mike Lowden
         1.   2014 Projects – 2 burning bushes were replaced at
              the entrance; electricity was supplied to the pond;
              a fountain installed in the pond; 4 trees and 4
              burning bushes were planted around the pond;
              2 trees and 4 burning bushes were planted on
              the common lot.
         2.   2015 Proposed Projects – trees planted along Burnett
              Blvd; lights on signs at entrance; park benches
              around pond; community shelter on common lot
              with attached storage shed; yards and areas around
              the pond backfilled with dirt.  These projects could
              take 5-6 years depending on available funds.
         3.   Larry Edwards from PSG management shared that the
              entrance sign will eventually have to be replaced.

         C.   Architectural Report by Ralph Culver

         1.   Ralph reminded everyone to get in contact of him or
              the office if they are doing any improvements to
              the outside of their home for HOA approval. He also
              reminded everyone that building permits must be
              obtained and that any fences cannot interfere with
              the mowing.
         D.   Financial Reports
         1.   Income and Expenses by Susan Keene
                    ♦Oct. YTD = $ 143,729.08
                    ♦Ameriana Bank CD started at $75,000 but has
                    grown to $79,147.91 with interest earned.
                    ♦Reason for $3846.62 bill from Citizens Water
                    was from a leak in the water line. A petition
                    can be made to Citizen’s Water for
                    reimbursement once the water leak is repaired.
                    ♦Nationwide Insurance increase will only be 1%
                    instead of 2% due to no claims.
V.    Proposed Budget for 2015 by Bob Stewart
       Q.  Criteria on lawn care
       A.  Dollars and cents
       Q.  Suggestion to have contract for several years with
           Lawn Company
       A.  We have a 3 year contract with Classic Lawn Care
       Q.  Traffic concern with cars coming into
           Westover Woods from Pedcor Apts.
       A.  A traffic study has been done, but the Town of Avon has
           given other communities a higher priority for
           rectifying their traffic concerns.
       The majority of those in attendance and proxy votes
       accepted the proposed budget.
VII.   Election of Officers
       A motion was made by Bill Slykas to accept the nomination
       for Cheryl Simpson to remain on the board for a 3 year
       2nd by Sherri Lowden.  Majority of those in attendance and
       proxy votes elected Cheryl Simpson for a 3 year term
       as a board officer.  
VIII.  Date and Place for 2015 Annual Meeting
       Monday, November 16th at Avon Town Hall.
       Karen St.Clair will call Town to get date scheduled.
IX.    Adjournment at 8:25 p.m.

Submitted by Karen St.Clair/Board Secretary

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