Present: Board members Chet
Mayflower, Bob Stewart, Mike Lowden, Cheryl Simpson, Karen St.Clair; PSG
Management Larry Edwards and Susan Keene
Call to Order by Chet Mayflower
at 6:30 p.m.
Reflections by Chet Mayflower
Review of August
Board Minutes – Bob Stewart made
the motion to accept the minutes as written. 2nd by Mike Lowden.
Motion passed.
Property Report by Larry Edwards
1.
Roofing – completed reroofing last set of homes for 2015
2. Price
for purchasing shingles by bulk from Reece Wholesale for 2016 did not increase
(23 bundles) = $25,760. Cheryl made the motion to purchase shingles in
bulk from Reece Wholesale this year for
the 2016 reroofing project. 2nd by Mike Lowden. Motion passed.
Financial Report by Susan Keene
1. YTD = $143,705.10
2.
Money to purchase shingles for 2016
reroofing project will come from Ameriana Money Market account
3. 2016 Budget reviewed and adjusted and will be
finalized at October board meeting
New Business 1. Chet Mayflower
made a suggestion to appoint 2 homeowners to be a liaison between the Town of
Avon’s Town and Zoning Boards and Westover Wood’s Board. After discussion, Bob Stewart made the motion to organize a liaison between the Town of
Avon and Westover Woods. 2nd by Karen St.Clair. Motion passed. Homeowner names, not on the current board,
were suggested. Chet will follow up with asking those people if they wish to be
a liaison. They will work with the current board Vice President, Bob
Stewart.
2. The HOA Annual Meeting agenda was prepared by Chet and
assignments given to board members on what they will discuss and/or present.
Continuing Business
and Updates
1. A new policy for Selecting Contractors and our Settlement with Pedcor will be reviewed in 2016
Continuing Business
and Updates (Continued)
2. Tree
Update by Bob Stewart – trees stumps have been removed and waiting on fall
planting to be done by Pedcor.
3. Sprinkler
System Update by Karen St.Clair – Several leaks have been identified,
including a slow unidentified leak causing water to build up in the water pit.
Identified leaks include 1.) valve leak in water pit repaired 2.) major break
in line in zone #1 which has been shut off (only one head in this zone) and 3.)
a sprinkler heads in zone #3 and #7 to be repaired or replaced. Charlie St.Clair has been asked to turn the
sprinkler system on/off as needed. Chet recommends that Keeping It Green
Irrigation Company not be contacted anymore this year, but to turn off and
winterize the irrigation system. A motion was made by Cheryl Simpson to have
the sprinkler system repaired this year. 2nd by Mike Lowden. Motion
ended in a tie vote. Chet Mayflower broke the tie vote in favor of not
repairing system leaks until next year. $300 was added to the 2016 budget for
necessary repairs next year.
4. Entrance
Signs – After recommendations that we not replace the entrance signs until
we have completed our roof project, Bob
Stewart made the motion to have the entrance signs painted next spring. 2nd
by Cheryl Simpson. Motion passed.
Cheryl will ask Lana Mitchell, whom painted the brick walls for Westover
Woods, to give a bid on painting the entrance signs. It was suggested and
agreed by the board that this expense be taken from the Beautification budget
in 2016.
Next
Board meeting and other dates
1. Next Board meeting – Tues. Oct. 27th
at 6:30 p.m. Place: Karen St.Clair’s home
2.
Annual Fall Picnic – Sun. Oct. 4th at 4:00 p.m. Place: Avon Town
Park Shelter
3. Annual HOA
meeting – Mon. Nov. 16th at 7:00 p.m Place: Avon Town Hall
Meeting
Adjourned at 8:10 p.m.
Submitted by Karen St.Clair/Board Secretary
Action Items:
1. Cheryl to ask Lana
Mitchell If interested in painting the entrance signs. If so, ask for a bid for
the job.
2. Chet to ask suggested
homeowners if they would be interested in being a liaison between Avon’s Town
and Zoning boards and Westover Wood’s board.
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