Westover Woods Homeowners Association

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Monday, September 28, 2015

August 2015 Board Minutes


Place: Cheryl Simpson’s  
Attendance:  Board Members – Chet Mayflower, Robert Stewart, Mike Lowden, Cheryl Simpson and Karen St.Clair; PSG Management – Larry Edwards and Susan Keene
Call to Order by Chet Mayflower at 6:35 p.m.
Reflections by Chet Mayflower
Review July Board MinutesBob Stewart made the motion to accept the minutes as written. 2nd by Mike Lowden. Motion passed.
Property Report by Larry Edwards                                                                                        
1.     Roofing-  4th set of homes completed with one set remaining  
2.     Waiting on price of shingles from Reece to be purchased in bulk for homes replaced in 2016
3.     Homeowner requests that HOA paint water stain in garage from old ice dam. After board discussion, Bob Stewart made a motion that interior painting of such, are the responsibility of the homeowner. 2nd by Mike Lowden. Motion passed.
Financial Report by Susan Keene
1.     YTD = $146,657.29
2.     $1,000 of $2380 was recovered from Key Bank in back HOA dues.
3.     2016 Budget Worksheet given to board for input.  Budget categories on worksheet were revised, reviewed and agreed by board. 
Beautification Projects suggested for 2016 by Mike Lowden
1.     New Westover Wood’s signage for entrance. Several board members would like to see the new signs purchased and installed this year if funding in the budget is available. Board will know more next month if this is possible after reviewing pricing and labor for signs. 
2.     New globes and LED bulbs for street lights at entrance
3.     Additional plants and rocks at entrance 
4.     Start Rip Rap around pond
Continuing Business
No meeting time left for this topic. Handouts were given to board and management on Pedcor Landscaping and Policy for Selecting Bids for discussion at September board meeting. 
Next Meeting and other dates
1.     Next board meeting – Tues. Sept. 22nd at 6:30 p.m.  Place: Mike Lowden’s
2.     Annual Picnic at Avon Shelter will be Sun. Oct. 4th at 4:00                                          
3.     Annual HOA meeting will be Mon.  November 16th    at 700 p.m.   Place Avon Town Hall

Meeting adjourned at 8:10 p.m.                                                
Submitted by Karen St.Clair/Board Secretary

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