Annual Westover Woods
HOA Meeting – November 21, 2016
Place: Avon Town
Hall
Attendance: Board
Members – Chet Mayflower, Bob Stewart, Cheryl Simpson, Mike Lowden and Karen
St.Clair; PSG Managers – Larry Edwards and Susan Keene; 24 homeowners;
representing 20 households
I.
Call
to Order by Chet Mayflower at 7:00 p.m.
II.
Reflections
and Prayer by Chet Mayflower
III.
Review
of 2015 HOA Minutes by Karen St.Clair –
Karen Burnett made the motion to accept the minutes as written. 2nd
by Joyce Pierce. Motion passed. A
copy of Board Policies and the Maintenance Policy was distributed at the
meeting. (see attached copy)
IV.
PSG
Reports
1.
Property by Larry Edwards – New roofs continue
to be the focus for the next 2 ½ years. Small building repairs will be done on
as needed basis and as called in by homeowners.
Per requested at meeting, Larry will work on an online reply after a
work request has been submitted thru PSG’s website.
2.
Financial by Susan Keene – YTD = $128,909.57; CD
for $82,717.76 matured in October.
$20,000 of this money was transferred to checking account to purchase
shingles needed for 2017. The other $62,717.76 was put into a new CD at Indiana
Members Credit Union. The October Balance Sheet and Operating Statement were
distributed at the meeting. (see attached copy)
Board Reports
3. Overview by Chet Mayflower –
Chet shared that he will be retiring from his position on the board and gave an
overview of his service as the president on the board over the years since the
HOA board began. Chet became the first
Board President in 2003 when the association was turned over to the homeowners
by Scmadeke Developers.
4.
Beautification Report by Mike Lowden – 50% of
the entrance landscaping is complete. Additional shrubs and flowers will be
planted in the spring of 2017. Brighter lights
bulbs have been put in the street lamps on island.
5.
Covenant Review by Robert Stewart – Bob shared
how one can access the covenants thru Westover Wood’s webpage.
6.
Budget Process by Cheryl Simpson – Cheryl shared
what steps the board takes in determining the budget each year which include a)
Prior year expenditures; b) New expenditures; and c) Fixed cost of contracted
services.
V.
Projected
Budget for 2017 by Cheryl Simpson - after review Cheryl Ebert made the motion to accept the 2017 budget. 2nd
by Bill Slykas. Motion passed. (Projected budgets were sent to homeowners
in HOA packet prior to meeting)
VI.
Election
of Board Members – Two 3 year term positions were up this year, with one
member retiring from the board. Mike
Lowden was reelected to the board along Greg Ebert and Bill Slykas. This will
give the board 6 members.
VII.
Other
– Discussed concern about trash cans on driveways. Conclusion was to put a reminder in the next
newsletter and to send a letter to homeowners asking them to comply with
covenants (Section F, p. 24)
VIII.
2017
HOA Meeting – scheduled for Mon. November 20, 2017 at 7:00 p.m. Place: Avon Town Hall. Karen St.Clair will
call to secure this date.
IX.
Meeting
Adjourned – at 8:40 p.m.
Submitted by Karen St.Clair/Board Secretary
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