October 2016 Board Minutes

Westover Woods Board Meeting – October 25, 2016

Present:  Board Members – Chet Mayflower, Bob Stewart, Mike Lowden, Cheryl Simpson and Karen St.Clair; PSG Managers – Larry Edwards and Susan Keene

Place:  Karen St.Clair’s home

Call to Order by Chet at 6:35 p.m.

Reflections and Prayer by Chet Mayflower

Review of September Minutes – Bob Stewart made the motion to accept the board minutes as written. 2^nd by Cheryl. Motion passed. 

Property Report by Larry Edwards

1. Completed reroofing last set of homes for 2016

2. Waiting to hear back from Reese on shingle pricing for 2017 – Cheryl Simpson made the motion to purchase the shingles needed in 2017 this year. 2^nd by Bob Stewart. Motion passed.

Financial Report by Susan Keene

YTD = 132,717.90

1.     Banking by Cheryl Simpson – CD matured on Oct. 7, 2016 for $82,767.76. This CD was divided  into a Money Market for $20,000 at First Merchant’s Bank and a 13 month CD for $62,717.76 at Indiana Members Credit Union with a 1.11% APY.  After Board discussion Cheryl Simpson made the motion to move the First Merchants accounts to Indiana Members Credit Union after the 1^st of the year. 2^nd by Bob Stewart.  Motion passed.

2.     2017 Proposed Budget – A few category names and final figures for each budget line were agreed upon by the board.  Monthly fees will remain at $150/month.  Proposed budget will be sent to homeowners prior to annual HOA meeting in November.

Continuing Business 

1. Mowing Bids – Bids by Silver Lining and Sandoval reviewed were much higher than our current contract with Classic Lawn Care.  Classic Lawn Care has a 3 year contract with Westover Woods. A motion was made by Cheryl Simpson to have Classic Lawn Care complete the 3^rd year in their contract.  2^nd by Bob Stewart.  Motion passed.

2. Edging – After discussion, several things were agreed by the board a.) A contractor needs to have liability insurance to do work for the community, so Bob Knopp’s bid will be voided;  b.)  Notify Rob Cox with Classic Lawn Care to cease their edging service in 2017 and  c.) Find a new contractor for edging, if possible for the budgeted amount.  Mike Lowden will ask Silver Lining, contractor who recently did entrance landscaping, if they provide edging services and if so, get a bid.

3.  Pedcor Trees - Several homeowners have expressed concern for the maintenance of the trees along the fence line owned and to be maintained by Pedcor Properties. Ella Johnson has volunteered to draft a letter to Pedcor Properties.  Board agreed to ask Ella Johnson for her help in drafting a letter since she knows the history of the Pedcor lawsuit and their agreement of maintaining the trees of concern.  Karen will write and send a letter to Ella and other homeowner in response to their concern about trees.

4. Beautification Projects by Mike Lowden – Agenda for short and long term projects were shared with board and will be shared at annual HOA meeting in November.

New Business

1. Parked cars– several homeowners have expressed concerns of parked cars and a car hauler parked at street curb and in homeowner’s driveway for lengthy periods of time.  PSG will write a letter to homeowner sharing Covenants and Restrictions Sec. 23i.

2. Tree Disease – several homeowners had diseased trees removed from their property.  Mike Lowden will contact Wolf’s Tree Service to identify other trees in the community that may be affected by disease.

Next Meeting – Annual HOA meeting on November 21^st at 7:00. Place: Avon Town Hall

Meeting adjourned at 8:45 p.m.

Submitted by Karen St.Clair (Board Secretary)