Westover Woods Homeowners Association

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Friday, July 31, 2015

May 2015 Board Minutes

Present:  Board Members – Chet Mayflower, Bob Stewart, Mike Lowden and Karen St.Clair;  PSG Management – Larry Edwards and Susan Keene

Place: Karen St.Clair’s home

I.    Call to Order by Chet Mayflower at 6:45 p.m.
II.   Reflections by Chet Mayflower on importance 
      of leadership
III.  Review of April Board MinutesBob Stewart made 
      a motion to accept the minutes as written
      2nd by Mike Lowden.  Motion passed
IV.   Financial Report by Susan Keene
       YTD – 160,777.28
       To Do:1.Add Cheryl Simpson’s name to the 
               checking account.
      2.Update Beautification spending.
      3.Give budget projection for roofing 
        project thru 2019
V.   Property Report
1.     Roof replacement completed at 8183 & 8187 
   Burnett Blvd.
2.     Benches have been delivered, built and ready to 
3.     Bids for entrance signs have been received.  
   The price for two signs made from foam board, 
   like our current signs, range between 
VI.  Resignation - letter received from Ralph Culver. 
     Resignation to be effective April 30, 2015
VII. Zoning Board Hearing – Bob, Karen and Chet were in
     attendance at the rezoning meeting Monday evening and
     shared what happened.  There was a large crowd of
     homeowners from surrounding communities that voiced 
     their opposition to the proposed storage sheds to be
     built at 100 South and Dan Jones Road. The Avon
     Planning staff gave an unfavorable recommendation 
     to the Planning Commission at the beginning of the
     meeting,  ending with the Planning commissioners
     voting on an unfavorable recommendation to give the
     Town Council, which meets next month.
     To Do:  Karen will share this outcome and the date of
     the next Town Council meeting with Westover Woods’s
     homeowners, via an email.
VIII.Continuing Business
1.   Beautification Project Update by Mike Lowden – Flowers and two miniature blue spruce trees were planted on island at entrance by PSG management. The ground has been marked to plant a 3rd blue spruce tree and maybe a 4th tree.   After discussion the board decided that beautification spending is completed for 2015. Trimming of bushes and mulching still need to be done at entrance.  $1,000 was budgeted for the entrance.  Last fall Rob Cox gave a bid for planting flowers and trimming bushes 2 times/year with his mowing bid. After board discussion, Mike Lowden made the motion to have Rob Cox from Classic Lawn Care trim the bushes at the entrance per his bid, $350 for a spring and fall trimming.  2nd from Bob. Motion passed.
2.   Lana Mitchell, a homeowner from Westover Woods began and completed painting on the spalded brick wall spots just recently. Association will be billed for services.
3.   Water leak at entrance – Karen St.Clair called Citizen’s Water about a potential water leak. Citizen’s Water discovered a leak at our irrigation system.  Citizen’s Water turned off the water and a week later installed a new meter and lid. 
To Do: Larry will have plumber check the irrigation for a leak, fixed if necessary, and rechecked before water is turned back on. 
To Do: Mike Lowden will follow up on this board decision.
To Do: Susan will provide March and April water bill update.           
IV. New Business
1.  A suggestion was made for a board member to follow-up on all Board decisions.  After board discussion, a motion was made by Bob Stewart to assign a board member to follow-up on all board decisions.  2nd by Mike Lowden.  Motion passed. 
2.  Proposed beautification projects for 2016 to be heard at next board meeting. 
3.  A suggestion was made to select a real estate attorney from Hendricks County to support the HOA with opposition on future proposals from developers impacting our property.  Further discussion will follow.  
V.  Next board meeting – Tues. June 16th at 6:30 p.m. 
    Location: Chet Mayflower’s home.
VI. Meeting Adjourned at 8:35 p.m.
Submitted by Karen St.Clair/board secretary              

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