Present:
All board members including Chet Mayflower, Bob Stewart, Mike Lowden, Cheryl
Simpson, Ralph Culver and Karen St.Clair; PSG Management – Larry Edwards and
Susan Keene
I. Call to
Order by Chet Mayflower at 6:50 p.m.
II. Reflections and Prayer by Chet
Mayflower
III. Review of
July Board Minutes – A motion was made from Bob Stewart to accept
the July board minutes. 2nd by Mike Lowden. Motion passed
IV. Financial
Report by Susan Keene
1.
YTD Net worth =
$184,791.82
YTD Income
= $31,901.65 (from Western Asset transfer)
YTD Total = $216,693.47
2.
Western Asset
Fund liquidation of $32.783.21 was transferred to the Money Market account at
Ameriana Bank to be used for roof replacement.
V. Property
Report by Larry Edwards
1. Siding repairs have been completed.
2. Shingles have been purchased and roof replacement
at 8178-8175 Burnett has begun. Other buildings
on the roof schedule will follow shortly after.
3. Larry shared
a 14% savings of purchasing shingles in bulk.
VI. Continuing
Business
1. Roof
Schedule – a motion was made from
Mike Lowden to revisit the motion in July to delete one of the units from the
roof replacement schedule this year. 2nd by Karen St.Clair. Motion
passed. After reviewing the savings of purchasing shingles in bulk, a motion was made by Bob Stewart to complete
all 5 roofs on schedule for 2014 and to purchase the shingles needed for the
2015 roof schedule by the end 2014 for the savings. 2nd
by Ralph Culver. Motion passed. $37,829.46
will be needed for the shingle purchase.
After reviewing money available, a
motion was made by Cheryl Simpson to liquidate the Morgan Stanley Nuveen Fund
of $66,830.29 and to transfer this money, along with the $2,190.62 in bank
deposits earned from interest, into the Money Market account at Ameriana Bank. 2nd
by Bob Stewart. Motion passed.
2. Mowing bids – bids were reviewed from
Allen & Scott, Classic Lawn Care and Sandoval Landscape. Sandoval’s bid in
comparison with the others was much higher for mowing and snow removal. A motion was made from Cheryl Simpson to
accept a 3 year bid from Classic Lawn Care. 2nd by Bob Stewart. Motion passed. The board agreed that $12,600
would be budgeted for 24 mows and $6,500 for 10 snows. Classic Lawn Care will
be taking care of the snow removal for this winter season.
3. Picnic - Karen St.Clair will purchase
the food. Paper products are not needed at this time.
4. Pedcor Update– Karen spoke to the manager
of Pedcor Properties. Pedcor is still waiting on closure from DuPont before
action can be taken on the reimbursement request of dead trees removed on their
property at the fence line along Overbrook Lane.
VII. New Business/Concerns
1.
Board Election – Cheryl Simpson is
the only member for re-election this year. Karen is to explore options to even
out the vote schedule.
2.
Car in driveway – Since Property
Services has already sent a letter to the homeowner, the board agreed to follow
the next step with attorney involvement.
3. Dog
poo is still a problem. Karen will add a reminder in the next newsletter
for residents to pick up after their dog(s).
VIII. Next meeting scheduled for
Thurs. September 25, 2014 at Cheryl’s home
IX. Meeting Adjourned at 9:10 p.m.
Submitted by Karen St.Clair/Board Secretary
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