Present: Board Members Chet Mayflower, Robert
Stewart, Mike Lowden, Cheryl Simpson; Larry Edwards and Susan Keene form PSG
Management
Place: Chet Mayflower’s home
Call
to Order at 6:35 p.m. by
Chet Mayflower
Reflections by Chet Mayflower
Approval
of March Minutes –
Motion from Bob Stewart to accept the minutes as written. Motion passed. Motion
made by Bob Stewart to accept Cheryl Simpson back as Board Treasurer. 2nd
by Karen St.Clair. Motion passed. There isn’t a need to follow through with a
change in bank signatures since Cheryl has returned to the board.
March
Financial Report by
Susan Keene:
Net Worth: $222,947.40
Morgan Stanley Interest
YTD: $1,494.00 (updated figure; gain of $452.39 since February report)
YTD Income: $4,869.91
Sheriff’s sale occurred for
property at 772 Treeview Circle. No word, as of yet, if bank accepted a bid or
if there is a new homeowner. Home at
8187 Overbrook Lane sold quickly.
Property
Report by Larry Edwards
1. Shingles and building
permits have been ordered for roof project. Suggestion made to stagger the roofing
project throughout the year so all the funds aren’t pulled out of the reserve
at the same time. Reroofing will begin as soon as
May.
2. Electricity has been
wired for the pond aerator. Bid still pending for installing the aerator.
Continuing
Business
1. Resolution letter - Chet
will notify the owners that the board approved four trees to be
planted at this property.
2. Letters to homeowners for removal of dead
trees was reviewed by board, written by Susan Keene. Susan consulted our
attorney and his suggestions were included in the letter.
3. Muskrat bid – Aqua Pond does not service the
Hendricks County area. There is a company from Fortville, IN that will get rid
of all the muskrats for $400.00. Motion
made by Cheryl Simpson to hire this company to remove the Muskrats in the pond.
2nd by Bob Stewart. Motion passed.
New
Business
1. Beautification Project- A proposal was presented
by Mike Lowden and Cheryl Simpson for trees, bushes and benches to be added on
the common area between the Westside of the pond and Westover Road. Estimated cost and labor for the trees and
bushes is approximately $1,200.00. Average cost for resin benches is approx.
$400.00 each plus the cost of a cement base. Several opinions where shared on the number
and type of trees and bushes and how the project will be funded. After discussion, Cheryl Simpson made a motion to fund this project with a cap of
$2000.00 from the Common Area budget and to give the committee approval to move
forward with the project. The committee will be chaired by Mike Lowden and
whomever he recruits. 2nd by
Mike Lowden. Motion passed with vote of 3-1.
2. Roof leak damage at 8171 Burnett Blvd. –
Board agreed that the inside damage from this roof leak would have to be
covered by the homeowner’s insurance since this leak had been addressed in 2003
by Sentry Homes.
3. Board officer election schedule – a
suggestion was made to stagger board elections more evenly because of the newly
6th member elected to the board last November. The schedule currently stands at a 3-2-1 election
pattern. The aim is for electing and/or re-electing 2 officers each year which
would allow for a 2-2-2 election pattern or to add an additional board member.
Upcoming
Dates
1. May Board meeting – Wed.
May 28th at Karen’s home
2. HOA meeting – Mon. June
2nd at 7:00 p.m., Avon Town Hall
3. July Board meeting –
Wed. July 23rd at Mike Lowden’s home
4. August Board meeting –
Wed. August 27th (tentatively at Ralph’s home)
5. Fall picnic – Sunday,
Sept. 28th (Place to be announced)
6. Annual HOA meeting –
Date to be determined at June HOA meeting
7. Walk Around – Date to be
determined
HOA
Meeting Agenda – to be
finalized at May board meeting. Suggestions include: setting a date for the Annual
HOA meeting; recruiting volunteers for the Architectural, Pond and
Beautification committees; and possible donations for community benches.
Meeting
adjourned at 8:55 p.m.
Submitted by Karen St.Clair
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