March 2015 Board Minutes

Present: Board Members – Bob Stewart, Cheryl Simpson, Mike Lowden, Ralph Culver and Karen St.Clair

PSG Management – Larry Edwards and Susan Keene

Place:  Bob Stewart’s home

I.   Call to order by Bob Stewart at 6:35 p.m.

II.  Review of January 2015 Minutes – Financial Report

     amendment…$4960.00 was deposited in the Ameriana

     checking account.  Motion was made by Ralph Culver

     to accept the minutes as amended. 2^nd by Karen

     St.Clair. Motion passed.

III. Financial Report  by Susan Keene

     YTD balance = $166,468.29

     1.     To Do: Susan will contact Ameriana Bank to

     initiate a name change on the checking account, 
     adding Cheryl Simpson, board treasurer.  

     To Do:  Cheryl will follow thru with the January

     board motion to transfer $30,000 from the checking

     account to the money market account at Ameriana Bank.

     2.      Accounts receivable for Volpatti Estate will be

     frozen at the current amount of $2,380 since this

     home was recently vacated and undergoing

     a foreclosure process.

IV.  Property Report – To Do: Susan will invite Rob Cox

     from Classic Lawn Care to the April board meeting

     for discussion of mowing procedures, services

     and expectations.

V.   Continuing Business  

     1.     The Lawyer representing Westover Woods has sent a

     letter to the Vice President and Legal Counsel for

     Pedcor Investments regarding stump removal,

     replanting and soil remediation for trees removed by

     Westover Woods in April 2013. Intentions for their

     anticipated timeline were requested within 15 days of

     the letter dated March 13, 2015.

VI.  New Business

     1.     Satellite dishes – the board reviewed a request

     received by a homeowner to dismiss a letter the

     homeowner received regarding the homeowner’s

     responsibility due to a satellite dish mounted to the

     home.  After the board reviewed past board

     actions/notifications to homeowners concerning the

     satellite policy, the board decided the informational

     letter that was sent to 9 homeowners will remain

     applicable.  To Do: Larry will have Brandon (PSG

     office secretary) follow up with a letter to

     homeowner with the board’s response.

     2.     Beautification project – To Do: Larry will

     replace newly planted pear tree on the southeast side

     of the pond. To Do: Larry will get the prices for the

     following: 2 park benches, pear trees for entry and 

     2 new entrance signs.

     3.     Brick Wall Spaulding – To Do: Cheryl will check

     with a homeowner of interest and a bid for painting

     the spaulded brick for the community.   

VII. Next board meeting – Tues. April 21^st at 6:30 p.m.

     Location: Mike Lowden’s home

VIII.Adjourned at 8:15 p.m.

Submitted by Karen St.Clair/Board Secretary